Department Administrator Senior

Baker Hughes; Doha; On-site; QAR 218,000 - 328,000; Full time

Benefits offered by this job

Flexible work arrangements

Wellbeing programs

Private medical care

Life insurance

Disability programs

Tailored financial programs

Additional benefits

Job summary

Baker Hughes is seeking a Department Administrator Senior Project Manager Support in Doha to provide essential administrative and operational support across the project lifecycle. You will coordinate documentation, orders, ERP transactions, reporting, and invoicing to help projects run efficiently and on time.

The role requires a Bachelor’s or HS with 5+ years of experience, fluency in English, strong organizational skills, and the ability to manage multiple priorities.

Qualifications

• Bachelor's degree or HS diploma with 5+ years of relevant services experience.
• Fluent in English, both written and verbal.
• Strong admin, organizational, coordination, and follow-up skills.
• Ability to manage multiple priorities and documentation requirements.
• Attention to detail and accuracy in project records and data.
• Effective communication across functions and stakeholders.
• Proficient in MS Office, particularly Excel.
• Experience with Oracle ERP systems preferred.

Responsibilities

• Provide day-to-day administrative and operational support throughout the project lifecycle.
• Maintain accurate project documentation, records, reports, schedules, trackers, and correspondence.
• Update project data and ensure accuracy in systems.
• Support order management and ERP activities, including follow-up and material status.
• Coordinate with Planning, Materials, Logistics, Engineering, Sourcing, Finance, and other internal functions.
• Support invoicing activities by collecting documentation and processing invoice requests.
• Prepare routine project and customer status reports under PM guidance.
• Identify and escalate discrepancies impacting project execution.
• Support compliance with project processes and documentation standards.

Skills

Administrative skills

Organizational skills

Coordination

Follow-up skills

Communication skills

Excel

Oracle ERP

Education

Bachelor's degree

High School Diploma/GED with 5+ years experience

Tools

Excel

MS Office

Oracle ERP

Job description

Would you like to be part of a team that delivers successful service projects for our customers?

Do you enjoy coordinating activities and ensuring projects run efficiently?

Join Our Project Management Team

As a Department Administrator Senior Project Manager Support, you will provide administrative and operational support to Project Managers throughout the execution of service projects. You will coordinate project documentation, order and material activities, ERP transactions, reporting, and invoicing support to help ensure projects are executed efficiently and on time.

Partner with the best

As a Department Administrator Senior project manager support, you will be responsible for:

• Providing day-to-day administrative and operational support throughout the project lifecycle.
• Maintaining accurate project documentation, records, reports, schedules, trackers, and correspondence.
• Updating project data and maintaining accurate information in applicable systems.
• Supporting order management and ERP activities, including order follow-up, material status, documentation, and transaction coordination.
• Coordinating with Planning, Materials, Logistics, Engineering, Sourcing, Finance, and other internal functions to support project execution.
• Supporting invoicing activities by collecting required documentation and processing invoice requests.
• Preparing routine project and customer status reports under the guidance of the Project Manager.
• Identifying and escalating documentation, material, order, or process discrepancies that could impact project execution.
• Supporting compliance with established project processes, procedures, contractual requirements, and documentation standards.

Fuel your passion

To be successful in this role you will:

• Have a Bachelor's degree from an accredited university, or a High School Diploma/GED with at least 5 years of relevant Services experience.
• Be fluent in English, both written and verbal.
• Demonstrate strong administrative, organizational, coordination, and follow-up skills.
• Have the ability to manage multiple priorities, tasks, and documentation requirements simultaneously.
• Show strong attention to detail and accuracy in maintaining project records and data.
• Have effective communication skills and the ability to collaborate across functions and stakeholders.
• Be proficient in Microsoft Office applications, particularly Excel.
• Have experience working with Oracle ERP systems (preferred).
• Proactive and structured approach with strong follow-through.
• Ability to independently manage assigned administrative and coordination activities.
• Ability to identify discrepancies and coordinate actions toward resolution.
• Customer-focused and collaborative mindset.
• Willingness to learn project management processes and develop broader project coordination capabilities.

Work in a way that works for you

We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer flexible working arrangements aligned with business and customer requirements, while supporting collaboration and professional development.

Working with us

Our people are at the heart of what we do at Baker Hughes. We know we are better when all our employees are developed, engaged, and able to bring their whole authentic selves to work. We invest in the health and wellbeing of our workforce, train and reward talent, and develop leaders at all levels to bring out the best in each other.

Working for you

Our inventions have revolutionized energy for over a century. To continue shaping the future of energy, we know we must push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their contribution. Join us, and you can expect:

• Contemporary work-life balance policies and wellbeing activities.
• Comprehensive private medical care options.
• Safety net of life insurance and disability programs.
• Tailored financial programs.
• Additional elected or voluntary benefits.

The Baker Hughes internal title for this role is: Dept Administrator Sr

About Us:

We are an energy technology company that provides solutions to energy and industrial customers worldwide. Built on a century of experience and conducting business in over 120 countries, our innovative technologies and services are taking energy forward – making it safer, cleaner and more efficient for people and the planet.

Join Us:

Are you seeking an opportunity to make a real difference in a company that values innovation and progress? Join us and become part of a team of people who will challenge and inspire you! Let’s come together and take energy forward.

Baker Hughes Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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