Bid Specialist

Arita Solutions WLL; Doha; On-site; QAR 60,000 - 120,000; Full time

Job summary

Arita Solutions WLL seeks a detail-oriented Bid Specialist to manage end-to-end tendering for IT staffing cybersecurity products across Qatar. You will coordinate with sales, technical, and finance teams to produce compliant proposals and ensure timely submissions.

Ideal candidates have 2–4 years in bid management, experience with Qatar government portals, strong MS Office skills, and proficient English; Arabic is a plus. On-site in Doha.

Qualifications

• Bachelor's degree in a related field and 2–4 years bid management experience.
• Experience with bid lifecycle, proposals, and invoicing documentation.
• Strong knowledge of Qatar government and semi-government tendering portals.
• Experience preparing BRDs and technical/commercial proposals.
• Excellent English communication; Arabic is a plus.

Responsibilities

• Track, identify, and evaluate tender opportunities on government portals and direct RFPs.
• Prepare and submit fully compliant technical and commercial bid packages on time.
• Coordinate bonds, registrations, and other mandatory documentation for bids.
• Draft company profiles, BRDs, and capability statements for submissions.
• Coordinate with sales, technical, and finance teams throughout bid and post-award processes.

Skills

Bid management

Proposal writing

Tender coordination

Qatar procurement

BRDs

English proficiency

MS Office

Attention to detail

Education

Bachelor's degree

Tools

Ariba

Job description

We are seeking a detail-oriented and proactive Bid Specialist to manage the end-to-end tendering and proposal lifecycle for IT staffing cybersecurity products and related technology solutions across the Qatar market The ideal candidate will have hands-on experience navigating government and semi-government procurement portals preparing compliant technical and commercial proposals and coordinating closely with sales technical and finance teams to ensure timely accurate bid submissions

Key Responsibilities

• Track identify and evaluate relevant tender opportunities on government and semi-government procurement platforms e g Ariba in-house portals and via direct client RFPs RFQs
• Review tender documents thoroughly to assess eligibility compliance requirements technical scope and submission deadlines
• Prepare and submit fully compliant technical and commercial bid packages within stipulated timelines
• Coordinate procurement of tender bonds performance bonds and other mandatory documentation commercial registration tax cards ICV certificates etc
• Maintain a tender tracker pipeline with key dates status and follow-ups
• Draft format and finalize technical proposals commercial proposals and Business Requirement Documents BRDs tailored to client tender specifications
• Prepare compelling company profiles case studies and capability statements to support bid submissions
• Ensure all proposals align with tender requirements formatting guidelines and compliance checklists
• Liaise with technical OEM partners for cybersecurity products to gather accurate product specifications pricing and technical documentation for inclusion in bids
• Conduct requirement-gathering sessions with clients and internal stakeholders to accurately capture IT staffing needs and cybersecurity product solution requirements
• Translate client requirements into structured BRDs and scope-of-work documents
• Act as a coordination point between sales technical procurement and finance teams throughout the bid and post-award process
• Support the sales team with pricing inputs vendor quotations and commercial structuring for bids
• Coordinate with OEMs vendors partners for cybersecurity product quotations and technical datasheets
• Prepare and issue sales invoices follow up on payment schedules and maintain accurate commercial records
• Assist in preparing purchase orders delivery notes and other transactional documentation as needed
• Ensure all submissions comply with client-specific and Qatar market regulatory procurement requirements
• Maintain organized records of submitted bids awarded contracts and related correspondence
• Provide regular status reports on bid pipeline win loss tracking and upcoming opportunities to management

Required Qualifications & Experience

• Bachelor's degree in Business Administration, IT, Engineering, or a related field
• 2–4 years of relevant experience in bid management, proposal writing, or tender coordination — preferably within IT staffing, cybersecurity, or technology solutions in the Qatar market
• Proven experience navigating Qatar government/semi-government tendering processes and procurement portals
• Strong understanding of IT staffing models and cybersecurity product/solution offerings (a plus, not always mandatory)
• Experience preparing BRDs, technical/commercial proposals, and invoicing documentation

Required Skills

• Excellent written and verbal communication skills in English (Arabic is an advantage)
• Strong proficiency in MS Office (Word, Excel, PowerPoint) — advanced Excel skills preferred for commercial workings
• Strong attention to detail and ability to manage multiple bid deadlines simultaneously
• Good coordination and stakeholder management skills across sales, technical, and finance functions
• Ability to work under pressure with tight tender submission timelines
• Analytical mindset with strong requirement-gathering and documentation skills

Preferred (Nice to Have)

• Familiarity with local Qatar procurement bodies (e.g. Supreme Committee, Ministries, semi-government entities)
• Prior exposure to cybersecurity OEM partnerships (e.g. Fortinet, Palo Alto, CrowdStrike, etc.)
• Knowledge of ICV (In-Country Value) certification processes
• Valid Qatar driving license (if site visits/client meetings are required)