Automation Projects Documentation Specialist

Swan Global Holdings Group; Doha; In loco; QAR 90.000 - 130.000; Tempo pieno

Vantaggi offerti da questo lavoro

Document Control training

EDMS/CDE certification

Descrizione del lavoro

Swan Global Holdings Group seeks a Document Controller – Automation Projects in Doha to implement and maintain project document-control procedures, numbering systems, and approval workflows for multiple automation packages.

You will manage registers, transmittals, logs, and handover dossiers; coordinate reviews with PMs, engineers, customers, and suppliers; support FAT/SAT docs, site mobilization, and project closeout.

Competenze

• Bachelor’s degree or diploma in a related discipline.
• Minimum 4 years of document control experience in engineering, construction, infrastructure, utilities, energy, Oil & Gas, or industrial automation projects.
• Experience supporting EPC, system integration, or multidisciplinary projects from engineering through testing, site execution, and handover.
• Hands-on experience with Oracle Aconex or equivalent EDMS/CDE.
• Familiarity with Autodesk Construction Cloud, Autodesk Docs, Asite, Procore, SharePoint, or similar platforms.
• Strong knowledge of document registration, revision control, transmittals, approval workflows, document registers, and audit trails.
• Proficiency in Microsoft Office, particularly Excel, Word, Outlook, PowerPoint, and Teams.
• Knowledge of ISO 9001 documentation principles is preferred.
• Qatar project experience and a valid Qatar ID are preferred.
• Willingness to support office, customer, FAT, and site activities as required.

Mansioni

• Implement and maintain project document-control procedures, numbering systems, filing structures, distribution matrices, and approval workflows.
• Register, review, distribute, and track technical documents, drawings, specifications, reports, correspondence, and contractual records.
• Maintain document registers, transmittal logs, submittal trackers, RFI/NCR logs, comment-resolution records, and handover dossiers.
• Monitor document revisions and approval statuses, ensuring teams use the latest approved documents.
• Coordinate document reviews and approvals with project managers, engineers, customers, consultants, contractors, and suppliers.
• Prepare formal submissions and transmittals, follow up on pending approvals, and ensure timely resubmission and closure of comments.
• Support project coordination activities, including meeting schedules, minutes, action trackers, progress updates, and weekly/monthly reports.
• Track deliverables and deadlines across multiple automation work packages, highlighting delays, dependencies, and approval bottlenecks.
• Support FAT/SAT documentation, site mobilization, training records, punch lists, as-built drawings, O&M manuals, and project handover.
• Coordinate automation project documentation, including system architecture drawings, panel drawings, I/O lists, control narratives, cybersecurity documents, test procedures, and commissioning records.
• Maintain document confidentiality, data integrity, traceability, and audit readiness.
• Support project managers with day-to-day coordination and document-control activities from project initiation through final closeout.

Conoscenze

Coordination

Communication

Organizational skills

Time management

Follow-up

Formazione

Bachelor’s Degree or Diploma in related discipline

Strumenti

Oracle Aconex

Autodesk Construction Cloud

Autodesk Docs

Asite

Procore

SharePoint

Adobe Acrobat

Descrizione del lavoro

Swan Global Holdings Group seeks a Document Controller – Automation Projects in Doha to implement and maintain project document-control procedures, numbering systems, and approval workflows for multiple automation packages.

You will manage registers, transmittals, logs, and handover dossiers; coordinate reviews with PMs, engineers, customers, and suppliers; support FAT/SAT docs, site mobilization, and project closeout.