Administrative Assistant (English Speaking) - Dukhan, Qatar

Avanta Works; Dukhan; On-site; QAR 60,000 - 90,000; Full time

Job summary

Avanta Works is seeking an Administrative Assistant for its Dukhan, Qatar team. The role requires English fluency and proven experience providing administrative support in a busy office environment.

Responsibilities include calendar management, travel arrangements, handling calls and emails, preparing reports and presentations, and coordinating meetings and events. The ideal candidate will be highly organized, detail-oriented, and able to multitask effectively.

Qualifications

• Minimum of 2 years of experience as an administrative assistant or similar role.
• English fluency is a must; additional languages are a plus.
• Strong organizational skills with the ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication with professional phone manner.
• High accuracy in work output.

Responsibilities

• Provide high-quality administrative support to the team, including managing calendars, scheduling appointments, and arranging travel arrangements.
• Act as the main point of contact for all incoming calls and emails, directing them to the appropriate team members.
• Prepare and distribute reports, presentations, and correspondence.
• Maintain accurate records and files for easy retrieval.
• Organize meetings and events, coordinating with vendors and suppliers.
• Take minutes during meetings and distribute them to relevant parties.
• Assist with project coordination by tracking progress and deadlines.
• Manage office supplies inventory and reorder as needed.

Skills

Calendar management

Organizational skills

Communication skills

English fluency

Attention to detail

Phone manners

Tools

Microsoft Office

Job description

Administrative assistant vacancy in Dukhan Qatar

Administrative Assistant (English Speaking) - Dukhan, Qatar

We are currently seeking an Administrative Assistant for our English-speaking team in Dukhan, Qatar. This is a full-time position that requires proficiency in the English language and experience in administrative support.

Key Responsibilities

• Provide high-quality administrative support to the team, including managing calendars, scheduling appointments, and arranging travel arrangements.
• Act as the main point of contact for all incoming calls and emails, efficiently directing them to the appropriate team members.
• Prepare and distribute important documents such as reports, presentations, and correspondence.
• Maintain accurate records and files for easy retrieval when needed.
• Organize meetings and events, including coordinating with external vendors and suppliers.
• Take minutes during meetings and distribute them to relevant parties.
• Assist with project coordination by tracking progress, monitoring deadlines, and ensuring all necessary materials are available.
• Manage office supplies inventory and order new supplies when needed.

Requirements

• Minimum of 2 years of experience as an administrative assistant or similar role.
• Fluency in English is a must; additional languages will be considered a plus.
• Strong organizational skills with the ability to handle multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication skills (written and verbal), with a professional phone manner.
• Strong attention to detail with high accuracy in work output.

Preferred Qualifications

We welcome candidates from diverse backgrounds. However, we have a preference for candidates who meet one of the following requirements:

• Pakistani Nationality: Candidates of Pakistani nationality will be preferred due to their familiarity with the culture and language spoken by some members of our team. However, this requirement is not mandatory.
• Malayalees: We also invite applications from Malayalees who have experience working as an administrative assistant or similar role. Knowledge of Malayalam language will be considered an asset.
• English Speaking: As the job involves daily communication in English, we are looking for candidates who are fluent in the language, regardless of their nationality. If you have good English speaking skills and meet the other requirements, we encourage you to apply.