Administration Manager

Chedid Capital; Qatar; On-site; QAR 111,600 - 200,880; Full time

Job summary

Chedid Capital in Qatar seeks an experienced Office & Administration Manager to oversee daily operations and supervise staff, coordinating with the COO to drive efficiency.

The role requires HR know-how, budgeting, vendor management, and the ability to coordinate cross-functional teams to deliver projects on time and within budget.

Qualifications

• Bachelor's degree in business administration, management, or related field.
• 7+ years of experience in a similar role.
• Fluency in English and Arabic.

Responsibilities

• Oversee daily office operations and ensure maintenance and improvements are handled.
• Supervise the administration team, drivers, and administrative staff.
• Support employees on HR matters and ensure policy compliance with internal HR policies.
• Manage purchasing processes, obtain quotations, and ensure best value and approvals.
• Review COO signatures for accuracy before sharing documents for signing.
• Coordinate events, exhibitions, meetings with Finance, Marketing and suppliers within budget.
• Collaborate with Marketing on brochures and company collaterals.
• Manage the COO's calendar and meeting requests.
• Prepare meeting agendas and minutes, and follow up on action items.
• Lead COO-initiated projects to completion within scope and timeline.
• Coordinate internal and external communications for the Captive Management Division.
• Maintain records, reports, approvals and confidential documents.
• Perform other administrative and management support duties as assigned.
• Promote cost-saving initiatives and paperless projects to reduce expenses.

Skills

English

Arabic

Education

Bachelor's degree in business administration

Job description

Responsibilities

• Manage daily office operations and ensure all office issues maintenance and improvements are properly handled
• Supervise the administration team drivers and administrative assistants
• Support employees with HR-related matters ensure compliance with internal HR policies and coordinate concerns with the HR department
• Manage purchasing processes verify LPOs obtain the required quotations and ensure the best value and proper approvals
• Review and cross-check all documents requiring the COO s signature ensuring that the information approvals supporting documents and relevant details are accurate and complete before sharing with COO for signature
• Handles company events exhibitions gatherings client meetings and other activities And make sure it is all coordinated with Finance within budget Marketing management and external suppliers
• Coordinates with the Marketing team for the preparation of brochures marketing materials and other company collaterals
• Manage the COO s calendar appointments and meeting requests
• Prepare management meeting agendas and minutes and follow up on pending action points
• Manage projects assigned by the COO and ensure they are completed within the agreed scope and timeline
• Coordinate internal and external communication related to the Captive Management Division
• Maintain proper records reports approvals and confidential documents
• Perform other administrative and management support duties as assigned
• Promote cost-saving initiatives across the company by supporting the paperless project reducing unnecessary expenses improving resource use and identifying practical opportunities for operational savings

Qualifications

Bachelor s degree in business administration, management, or a related field.7+ Years experience in a similar role.Fluency in English and Arabic.