Administration Manager

Chedid Capital; Doha; On-site; QAR 201,000 - 312,000; Full time

Job summary

Seib Insurance & Reinsurance Company is seeking an Administration Manager to oversee daily office operations, support employees and management, and coordinate events and purchases. The role includes managing projects and providing executive support to the COO and Deputy CEO.

The Administration Manager will supervise the administration team and ensure compliance with internal HR policies while coordinating with Finance, Marketing, and external suppliers.

Qualifications

• Bachelor's degree in business administration, management, or a related field.
• 7+ years of experience in a similar role.
• Fluency in English and Arabic.

Responsibilities

• Oversee daily office operations and ensure maintenance and improvements are handled.
• Supervise the administration team, drivers, and administrative staff.
• Support employees with HR-related matters and coordinate with HR policies.

Skills

Fluency in English

Fluency in Arabic

Education

Bachelor's degree in business administration/management

Job description

About the job

A financial holding company, Chedid Capital is a leading investment group in the insurance and reinsurance fields. The Group operates across Europe, Middle East, Africa and South Asia. The Company plays a role in the forefront of the industry, being part of one of the top 20 Reinsurance Brokers in the world.

Seib Insurance & Reinsurance Company is looking for an Administration Manager to join its growing team. The Administration Manager will be responsible for overseeing office operations, supporting employees and management, coordinating events and purchases, managing assigned projects, and providing executive support to the COO & Deputy CEO.

Joining our 1700 dynamic team members, spread among 64 subsidiaries worldwide, offers you endless growing opportunities.

Responsibilities

• Manage daily office operations and ensure all office issues, maintenance, and improvements are properly handled.
• Supervise the administration team, drivers, and administrative assistants.
• Support employees with HR-related matters, ensure compliance with internal HR policies, and coordinate concerns with the HR department.
• Manage purchasing processes, verify LPOs, obtain the required quotations, and ensure the best value and proper approvals.
• Review and cross-check all documents requiring the COO’s signature, ensuring that the information, approvals, supporting documents, and relevant details are accurate and complete before sharing with COO for signature.
• Handles company events, exhibitions, gatherings, client meetings, and other activities. And make sure it is all coordinated with Finance (within budget), Marketing, management, and external suppliers.
• Coordinates with the Marketing team for the preparation of brochures, marketing materials, and other company collaterals.
• Manage the COO’s calendar, appointments, and meeting requests.
• Prepare management meeting agendas and minutes and follow up on pending action points.
• Manage projects assigned by the COO and ensure they are completed within the agreed scope and timeline.
• Coordinate internal and external communication related to the Captive Management Division.
• Maintain proper records, reports, approvals, and confidential documents.
• Perform other administrative and management support duties as assigned.
• Promote cost-saving initiatives across the company by supporting the paperless project, reducing unnecessary expenses, improving resource use, and identifying practical opportunities for operational savings.

Requirements

• Bachelor's degree in business administration, management, or a related field.
• 7+ Years experience in a similar role.
• Fluency in English and Arabic.