Administration Assistant

Qatar Airways; Doha; Sur place; QAR 60 000 - 90 000; Plein temps

Résumé du poste

Qatar Airways Group in Doha is seeking an experienced administrative support specialist to perform advanced, diversified and confidential administrative and secretarial support for the office.

You will prepare char ts and compile reports, maintain filing systems, coordinate travel, and liaise with teams to ensure efficient document control and information flow.

Qualifications

• Minimum 1 year of job-related experience
• High computer literacy including MS Office
• Strong decision making and problem solving skills
• Strong interpersonal and verbal communication skills
• Knowledge of Arabic would be an added advantage

Responsabilités

• Perform advanced administrative tasks based on set procedures and maintain filing systems
• Coordinate travel arrangements and manage and distribute documents
• Attend meetings and take notes, ensure proper document control and versioning
• Collaborate with cross-functional teams to facilitate information flow and support the office operations
• Act as liaison between departments to streamline administrative processes

Connaissances

Strong decision making

Problem solving

Interpersonal skills

Verbal communication

Formation

High School/ Diploma

Outils

MS Office

Description du poste

• Pe r f o r m advan c ed , d i v e r s i f ied , an d c on f i den t i a l ad m i n i s tr a t i v e an d s ec r e t a r i a l s uppo r t . H and l e a w i d e v a r i e t y o f s i t ua t i on s an d t a sk s i nvo l v i n g t h e c l e r i c a l an d ad m i n i s t r a t i v e f un c t i on s o f t h e o f f i ce .
• I n c on s u l t a t i o n w i t h t h e t ea m gene r a t e bus i ne s sdocumentation, i nc l ud i n g p r esen t a t i o n c r ea t i o n an d s p r ead s hee t p r epa r a t i o n an d d i s tr i bu t i on .

P r epa r e c ha r t s an d c o m p il e r epo r t s a s neede d an d ensu r e t ha t a llf i l e s a r e c o m p l e t e an d p r ope r l y

m a i n t a i ned

• Per f o r m ad m i n i s tr a t i v e t as k s b a s ed on s et procedures, establish and m a i n t a i n f i li ng sys t e m s , c a t ego r iz eand m a i n t a i n m anua l s , invoices, manage and c o - o r d i na t e t r a vel needs and o t her s ou r c e da t a .
• R e s ea r c h i nf o r m a t i onand i n i t i a t e a ss i gned t asks ac c o r d i ng l y.
• A t t en d an d t a k e n o t e s a t m ee t i ng s , c oo r d i na t e t r ave l a rr ange m en t s , r e c o r d s o f C o mm un i ca t i o n ( docu m en t s , E - m a il } t o m ee t t h e r equ i r e m en t s o f t h e t ea m.
• Pe r f o r m s o t he r r e l a t e d du t i e s , a s a ss i gned , for t h e p u r po s e o f ensu r i n g t h e e ffici en t an d e f f e c t i v e f un c t i on i n g o f t h e w o r k un i t.
• Oversee the creation, distribution, and management of documents, ensuring adherence to document control procedures.
• Maintain an organized filing system for easy retrieval of documents and ensure proper version control.
• Conduct regular audits to verify the completeness and correctness of documents.
• Collaborate with cross-functional teams to facilitate the efficient flow of information and documents.
• Act as a liaison between different departments to streamline document-related processes.
• Maintain effective communication channels with team members, ensuring transparency in document-related matters.
• Respond to inquiries and requests for information promptly and accurately.
• Assist in following the company's procurement and finance procedures by developing an understanding of policies and procedures.

Qualification

Qualifications

To be successful in these roles, you will have the following:

• High School or Vocational qualification or Diploma
• Minimum 1 years of job-related experience
• High Computer Literacy including MS Office
• Strong decision making and Problem solving skill
• Strong interpersonal and verbal communication skill
• Knowledge of Arabic would be an added advantage