Accounts Payable Supervisor

Kempinski Hotels SA; Doha; On-site; QAR 78,000 - 134,000; Full time

Job summary

Kempinski Hotels SA in Doha is seeking an experienced Accounts Payable Supervisor to manage the day-to-day AP function at Marsa Malaz Kempinski - The Pearl, Doha.

This role ensures timely payments, proper accounting, and compliance with Qatar regulations, while supporting month-end closing and process improvements. You will lead AP staff and coordinate with Procurement, Receiving, and F&B to uphold luxury hospitality standards.

Qualifications

• Bachelor’s Degree in Accounting, Finance, or related discipline.
• Minimum 3–5 years finance experience with at least 2 years in a supervisory role in a luxury 5-star hotel.
• Proficiency in hospitality ERP systems and advanced MS Excel.
• Familiarity with Qatar banking procedures and tax regulations.
• Fluent in written and spoken English; Arabic is a plus.
• Strong analytical, detail-oriented and cross-department collaboration skills.

Responsibilities

• Oversee the complete accounts payable cycle from invoice matching to payment execution.
• Verify vendor invoices for accuracy, proper authorization, correct GL coding and cost center allocations.
• Prepare weekly and monthly payment runs via corporate banking platforms.
• Reconcile vendor statements and resolve outstanding balances or discrepancies.
• Ensure compliance with Kempinski policies, USALI, and Qatar regulations.
• Support month-end and year-end closing, including AP aging analysis.
• Maintain audit trails for internal and external audits.
• Collaborate with Procurement, Receiving, and F&B to align invoicing with goods/services.
• Train AP Officers/Clerks and identify process improvements.

Skills

Team supervision

Analytical skills

English fluency

Education

Bachelor's degree in Accounting/Finance

Tools

SunSystems

FMC Material Management

Opera

ACE

Job description

Accounts Payable Supervisor

Department: Finance & Procurement

Employment Type: Permanent - Full Time

Location: Qatar - Doha

Compensation: QR0 / month

Description

The Accounts Payable Supervisor is responsible for managing the day-to-day operations of the Accounts Payable function at Marsa Malaz Kempinski - The Pearl, Doha. This role ensures all hotel disbursements, supplier payments, local tax compliance (QFC/Qatar Tax regulations), and internal financial controls adhere to Kempinski’s corporate financial policies and local statutory regulations.

Key Responsibilities

• Oversee the complete accounts payable cycle, from invoice matching (Three-Way Match: PO, Receiving Log, Invoice) to payment execution.
• Verify vendor invoices for accuracy, proper authorization, correct general ledger coding, and cost center allocations.
• Prepare weekly and monthly payment runs via corporate banking platforms (wire transfers, cheques, and local transfers).
• Reconcile vendor statements regularly and resolve outstanding balances or billing discrepancies.
• Ensure compliance with Kempinski Finance Policies, Uniform System of Accounts for the Lodging Industry (USALI), and Qatar financial regulations.
• Support month-end and year-end financial closing activities, including accrued expenses, AP aging analysis, and reconciliation of AP general ledger accounts.
• Ensure accurate documentation for Qatar Withholding Tax (WHT) and statutory requirements where applicable.
• Maintain clean audit trails for internal and external audit reviews.
• Serve as the primary point of contact for vendor inquiries, maintaining professional relationships consistent with 5-star luxury hospitality standards.
• Collaborate with the Procurement, Receiving, and Food & Beverage departments to align invoice processing with received goods and services.
• Review petty cash disbursements and employee expense reports, ensuring adherence to internal approval matrixes.
• Supervise, guide, and train Accounts Payable Officers/Clerks.
• Identify opportunities to streamline AP processes, digitalize workflow tracking, and reduce processing times.

Skills, Knowledge and Expertise

• Criteria | Requirements Education | Bachelor’s Degree in Accounting, Finance, or a related discipline.
• Experience | Minimum 3–5 years of finance experience, with at least 2 years in a Supervisory or Senior AP role within a luxury 5-star hotel.
• Systems & Software | Proficiency in hospitality ERP systems (e.g., SunSystems, FMC Material Management, Opera, ACE) and advanced MS Excel skills.
• Local Knowledge | Familiarity with Qatar banking procedures, Qatar Tax/WHT regulations, and local vendor dynamics preferred.
• Languages | Fluent in written and spoken English. Working knowledge of Arabic is an advantage.
• Core Competencies | Strong analytical skills, exceptional attention to detail, high ethical standards, and effective cross-departmental communication.