Técnico/A De Gestão Documental (Qualidade)

Systra Ibérica E Hispanoamérica; Porto; On-site; EUR 17,000 - 23,000; Full time

Benefits offered by this job

Permanent contract

Remuneration package to be discussed

Job summary

SYSTRA Subterra is seeking a Document Controller in Porto to manage project documents, ensure ISO 9001 compliance, and maintain the document management system. You will coordinate distribution among project teams, maintain accurate archives, and ensure all records meet quality standards.

Responsibilities include audits, training teammates on the system, and collaboration with other departments to streamline information flow.

Qualifications

• Previous experience in document management.
• Knowledge of document management systems and related software tools.
• Knowledge/training of ISO 9001.
• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Good verbal and written communication skills.
• Knowledge of regulations and quality standards applicable to the industry.
• Education University degree in Management, Engineering, or related field, or equivalent experience.

Responsibilities

• Perform document control in compliance with ISO 9001.
• Manage and maintain the document management system, ensuring correct classification and archiving of documents.
• Coordinate distribution and review of documents among project teams and other stakeholders.
• Ensure that all documents comply with quality standards and applicable regulations.
• Conduct periodic audits of documentation to ensure completeness and accuracy of records.
• Provide support and training to team members in the use of the document management system.
• Collaborate with other departments to facilitate the flow of information and documentation.
• Manage version control and ensure that only the most recent versions of documents are in use.
• Prepare reports and analysis on the status of documentation for management.

Skills

Document management

Education

University degree in Management, Engineering, or related field

Tools

Document management software

Job description

SYSTRA is an international group, leader in consulting and engineering for transport infrastructure. Imagining and implementing the safest, most efficient and most economical customized transport solutions: this is what guides us on a daily basis. Thanks to the know-how of our more than 11,100 specialists, we are involved in all phases of transport projects: preliminary and design studies, construction phases, testing and commissioning, operation and maintenance.

Our colleagues work with passion to give people around the world the opportunity to move freely every day. They are men and women who put all their business experience and human qualities to work to transform the world through innovative means of transport. Join them and let's invent the public transport of tomorrow together. SYSTRA's ambition is to be the reference for transport solutions and a leader in mobility. In the Iberian Peninsula and Hispanic America, SYSTRA has more than 170 employees spread across Spain, Chile, Colombia, Peru and Portugal.

Mission The Document Controller is responsible for managing and controlling documents related to production projects at SYSTRA Subterra. This position ensures that all documentation is organized, up-to-date and accessible to project teams, ensuring compliance with quality standards and internal and external regulations.

Main Responsibilities

• Perform document control in compliance with ISO 9001
• Manage and maintain the document management system, ensuring the correct classification and archiving of documents.
• Coordinate the distribution and review of documents among project teams and other stakeholders.
• Ensure that all documents comply with quality standards and applicable regulations.
• Conduct periodic audits of documentation to ensure completeness and accuracy of records.
• Provide support and training to team members in the use of the document management system.
• Collaborate with other departments to facilitate the flow of information and documentation.
• Manage version control and ensure that only the most recent versions of documents are in use.
• Prepare reports and analysis on the status of documentation for management.

Requirements

• Previous experience in document management, preferably in the engineering or construction industry.
• Knowledge of document management systems and related software tools.
• Knowledge/training of ISO 9001
• Excellent organizational skills and attention to detail.
• Ability to work independently and as part of a team.
• Good verbal and written communication skills.
• Knowledge of regulations and quality standards applicable to the industry.
• Education University degree in Management, Engineering, or related field, or equivalent experience.

What do we offer?

• Joining a leading multinational company in the subway engineering sector within international, highly qualified and collaborative work teams.
• Permanent contract.
• Remuneration package to be agreed according to the candidate experience.