Remote Business Operations Lead - AI-Driven Execution

Sterlington; Porto; Remote; EUR 60,000 - 90,000; Part time

Job summary

Sterlington PLLC is seeking a Business Operations Manager (Independent Contractor) to implement AI workflows and manage execution for the Head of Firm Management’s portfolio. This role sits at the center of strategy, planning and external relationships, ensuring priorities are visible, decisions are made on time, and commitments are delivered with minimal friction.

You will be accountable for what reaches the Head of Firm Management, maintaining a live view of commitments, and designing cadence

Qualifications

• Experience in business operations, chief of staff, strategy or operations roles working directly to a senior leader.
• Ability to design new ways of working inside existing frameworks and across functions.
• Judgment and the ability to decline requests while maintaining relationships.
• Experience in professional services, law firm, or similarly complex stakeholder environment is a strong plus.
• Native or full professional English fluency.
• Structured, systems-oriented mindset with clarity and restraint.

Responsibilities

• Drive AI-driven process innovation to refine workflows and improve tracking, briefing and coordination.
• Own inbound flow of partner requests, firm issues and external approaches; decide what reaches the Head of Firm Management and what is closed.
• Run leadership cadence: committee preparation, planning cycles, leadership meetings and reviews; design missing routines.
• Prepare concise, decision-ready briefings and status summaries to enable fast, confident decision-making and execution.
• Coordinate across partners, senior lawyers, business services and external parties as the primary liaison.
• Take end-to-end ownership of initiatives when others lack capacity, reporting on outcomes.
• Anticipate gaps, misalignments and delays and resolve them before they surface.

Skills

Business operations

Chief of staff

Strategy

Operations leadership

Stakeholder management

Decision making

Discretion

Tools

AI tools

Job description

Sterlington PLLC is seeking a Business Operations Manager (Independent Contractor) to implement AI workflows and manage execution for the Head of Firm Management’s portfolio. This role sits at the center of strategy, planning and external relationships, ensuring priorities are visible, decisions are made on time, and commitments are delivered with minimal friction.

You will be accountable for what reaches the Head of Firm Management, maintaining a live view of commitments, and designing cadence