Project Management Officer

ITDS; Lisboa; Híbrido; EUR 32 000 - 52 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Hybrid work model

Resumo da oferta

ITDS in Lisbon is seeking a PMO to support the Business Unit Director, ensuring smooth administrative operations, compliance, and effective reporting. The role offers a hybrid work model with up to two days remote per week.

You will create reports and KPIs for committees, manage staffing workflows, and ensure accurate data in internal tools, enabling data-driven decisions and improved operational agility. Strong English and French communication and proficiency with Office tools are essential.

Qualificações

• 2+ years of experience in administrative or coordination roles.
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• High attention to detail with strong analytical skills.

Responsabilidades

• Act as the right-hand support to the Business Unit director, managing administrative tasks and ensuring seamless operations.
• Monitor and ensure compliance with company processes within the teams.
• Maintain accurate and compliant information in internal tools related to the Business Unit.
• Create reports and KPIs for Committees, enabling data-driven decisions.
• Produce activity reports and recommend improvements or corrective measures.
• Oversee staffing requests, including recruitment, onboarding, and offboarding processes.
• Implement and utilize company project management tools within the Business Unit.
• Update BU procedures to reflect current best practices.
• Control timesheets and perform monthly reconciliation of time records.
• Prepare and manage monthly billing activities.

Conhecimentos

Admin/Coordination experience

Attention to detail

Proactive mindset

Team collaboration

Excel, Word, PowerPoint

PowerBI knowledge

English and French proficiency (B2+)

Ferramentas

PowerBI

Project management tools

Descrição da oferta de emprego

Unleash operational excellence — empower business growth through precise coordination and strategic support.

Lisbon-based opportunity with hybrid work model (up to 2 days remote per week).

As a PMO, you will be working for our client, a dynamic organization committed to optimizing business performance. You will provide essential support to the Business Unit Director, ensuring smooth administrative operations, compliance, and effective reporting—driving efficiency and strategic decision-making across teams. Join us to be part of a transformative project, fostering innovation and operational agility.

Your main responsibilities:

• Act as the right-hand support to the Business Unit director, managing administrative tasks and ensuring seamless operations.
• Monitor and ensure compliance with company processes within the teams.
• Maintain accurate and compliant information in internal tools related to the Business Unit.
• Create reports and KPIs for Committees, enabling data-driven decisions.
• Produce activity reports and recommend improvements or corrective measures.
• Oversee staffing requests, including recruitment, onboarding, and offboarding processes.
• Implement and utilize company project management tools within the Business Unit.
• Update BU procedures to reflect current best practices.
• Control timesheets and perform monthly reconciliation of time records.
• Prepare and manage monthly billing activities.

You’re ideal for this role if you have:

• At least 2 years of experience in similar administrative or coordination functions.
• High attention to detail, with rigorous analytical skills.
• A proactive, dynamic approach and strong team collaboration skills.
• Advanced proficiency in Office tools: Excel, Word, PowerPoint; knowledge of PowerBI is a plus.
• Excellent written and verbal communication skills.
• Fluent in both English and French at a B2 level or higher.

It is a strong plus if you have:

• Experience with project management tools and reporting software.

Language Required for the role:

• French (B2 level or higher)

Eligibility for the role:

• Only candidates with an existing legal right to work in the European Union will be considered for this role.