Project & Events Officer

Ipp Jcs; Lisboa; Hybrid; EUR 30,000 - 40,000; Part time

Job summary

The Institute of Public Policy (IPP) in Lisbon is seeking a Project and Events Officer to support its initiatives. The ideal candidate will have experience in event and project management, with strong organizational skills and proficiency in MS Office. Duties include managing event logistics and supporting communication activities.

This full-time or part-time position offers a flexible schedule, potentially hybrid, with a starting salary commensurate with the candidate's qualifications and experience.

Qualifications

• Minimum bachelor's degree in a relevant field.
• Proven experience in event and project management.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide administrative support to the Board of Directors.
• Manage preparations for public events and webinars.
• Oversee event logistics and on-site organization.

Skills

Event management

Project management

Organizational skills

MS Office

English proficiency

Education

Bachelor's degree in Management, Public Administration, Marketing, Economics or Social Sciences

Tools

Event organization platforms

Job description

The Institute of Public Policy – Lisbon (IPP) is a think tank of academic origin, which acts in a nonpartisan manner, being independent of any economic, social, political, religious or other interests. We intend to promote a society in which the public debate is more enlightened and the political decision processes more rigorous and informed. IPP is seeking a Project and Events Officer to support and advance our mission.

We are looking for a proactive, highly organized professional – ideally with proven experience in event management and project management.

Main functions

Provide general administrative and operational support to the Board of Directors;

• Manage and oversee the preparation of public events and/or webinars;
• Manage and oversee event logistics (transportation, accommodation, etc.);
• Assist in the procurement and contracting of services (e.g., catering, accommodation, transportation, graphic materials, audiovisual equipment, etc.);
• Support on-site organization during the event days.

Help develop and implement IPP’s communication and outreach activities (documents and contents production, website and social media management).

Desired profile

The candidate must hold at least a bachelor’s degree in a relevant field (Management, Public Administration, Marketing, Economics or other fields in Social Sciences);

• Excellent knowledge of MS Office tools (Word, Excel, PowerPoint);
• Proficiency in English (ideally, evidence by a recognized certificate or equivalent experience);
• Strong organizational skills, ability to manage priorities, and attention to detail.

Highly Appreciated:

• A working knowledge of event organization platforms (e.g., Eventbrite, ConfTool, or similar).
• Experience in managing the acquisition/contracting processes of service providers and suppliers;
• Experience in content production and social media management.

Terms and conditions

• Possibility of Full-Time or Part-time regime;
• Flexible working schedule, with the possibility of hybrid working;
• Salary will be commensurate with qualifications and experience;
• Duration: 6 months, with the possibility of extension based on performance;

The selected candidate should be available to begin working as soon as the recruitment is completed.