Executiv Assistant

Adecco Recruitment; Porto; Presencial; EUR 26 000 - 38 000; Tempo integral

Resumo da oferta

Adecco Recruitment in Porto, Portugal, is seeking an Executive Assistant to support the leadership team at a Shared Service Center. The role focuses on onboarding, administrative support, and coordinating HR and people-related initiatives.

The successful candidate will liaise with management, HR, and external stakeholders, organize events, and promote a positive culture. Fluent English is mandatory; experience in international environments is a plus.

Qualificações

• Up to 3 years of professional experience in administrative or executive support roles.
• Highly organized with strong planning and time management.
• Excellent communication and interpersonal skills.
• Proactive, adaptable and eager to learn.
• Fluent English (spoken and written) mandatory.
• Experience in international or multinational environments is a plus.
• Proficiency in Microsoft Office.

Responsabilidades

• Coordinate onboarding process for new employees and provide a welcoming experience.
• Provide administrative and organizational support to the leadership team.
• Act as a liaison between management and HR for recruitment and people initiatives.
• Organize internal events, team-building activities and engagement initiatives.
• Promote company culture and well-being through internal comms.
• Support cross-functional projects and special initiatives coordination.
• Manage communication with internal and external stakeholders.
• Represent the company at university career fairs and employer branding events.
• Assist with partnerships with universities and other strategic organizations.
• Support office and facilities management for an efficient working environment.
• Coordinate learning and development initiatives including training sessions.

Conhecimentos

Organizational skills

Interpersonal skills

Time management

English fluency

Proactive attitude

Event coordination

Stakeholder communication

Ferramentas

Microsoft Office

Descrição da oferta de emprego

We are currently looking to recruit a Executiv Assistant tto support the leadership team of a Shared Service Center.

Key Responsibilities

• Coordinate the onboarding process for new employees, ensuring a smooth and welcoming experience.


• Provide administrative and organizational support to the leadership team.


• Act as a liaison between management and the HR team, supporting recruitment, employee communication, and people-related initiatives.


• Organize internal events, team-building activities, and employee engagement initiatives.


• Promote the companys culture and values through internal communication and well-being initiatives.


• Support the coordination of cross-functional projects and special initiatives.


• Manage communication with internal and external stakeholders.


• Represent the company at university career fairs and employer branding events.


• Support the development of partnerships with universities and other strategic organizations.


• Assist with office and facilities management to ensure a well-organized and efficient working environment.


• Support learning and development initiatives, including the coordination of training sessions and workshops.

Requirements

• Up to 3 years of professional experience in an administrative, executive support, office management, or similar role.


• Highly organized, with excellent planning and time management skills.


• A strong communicator with outstanding interpersonal skills.


• Proactive, adaptable, and eager to learn.


• Fluent English (spoken and written) is mandatory.


• Proficiency in Microsoft Office (Outlook, Excel, Word, and PowerPoint).


• Previous experience in an international or multinational environment is a plus.