Office Manager & Operations Lead — Faro

FlexiRemote Solutions; Faro; On-site; EUR 24,000 - 36,000; Full time

Job summary

FlexiRemote Solutions in Faro, Portugal, is seeking an experienced Office Manager to oversee daily operations and ensure smooth administrative functioning for a growing team. You will coordinate calendars, manage travel, maintain supplies, and implement office policies across the organisation.

This role requires keen eye for detail, superb organizational skills, and the ability to multitask in a fast-paced environment while supervising junior staff and maintaining strong communication with

Qualifications

• Proven experience as an Office Manager or similar role.
• Excellent organizational skills with the ability to multitask effectively.
• Strong communication skills (both written and verbal).
• Proficient in MS Office (Word, Excel).
• Knowledge of basic accounting principles is a plus.
• Familiarity with office management software (e.g. ERP) is preferred.
• Degree in Business Administration or relevant field is preferred.

Responsibilities

• Manage all administrative tasks including scheduling meetings, managing calendars, coordinating travel arrangements, etc.
• Monitor office budget, order supplies and maintain inventory.
• Develop and implement office policies and procedures.
• Oversee the work of junior administrative staff.
• Prepare regular reports on expenses and office budgets.
• Act as point of contact for all internal and external communications.
• Manage relationships with vendors, service providers, etc.
• Handle sensitive information in a confidential manner.
• Ensure that the office is always presentable and well-maintained.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Attention to detail

Interpersonal skills

Education

Degree in Business Administration

Tools

MS Office

ERP

Job description

FlexiRemote Solutions in Faro, Portugal, is seeking an experienced Office Manager to oversee daily operations and ensure smooth administrative functioning for a growing team. You will coordinate calendars, manage travel, maintain supplies, and implement office policies across the organisation.

This role requires keen eye for detail, superb organizational skills, and the ability to multitask in a fast-paced environment while supervising junior staff and maintaining strong communication with