Office Manager: HR, Finance & Admin Lead

OVH GmbH; Lisboa; Híbrido; EUR 30 000 - 45 000; Tempo integral

Resumo da oferta

OVH GmbH in Lisbon, Portugal is seeking an Office Manager to ensure smooth site operations, act as the primary contact coordinating local teams and HQ, and implement OVH Group HR and administrative policies. The role covers HR administration, payroll liaison, vendor relations, and site governance, with strong emphasis on compliance and cross‑team coordination.

The candidate will support onboarding, organize meetings, manage contracts and legal documents, and coordinate internal communications.

Qualificações

• Excellent administrative and accounting knowledge.
• Execute and control a payroll process.
• Experience in office management.
• Experience in Human Resources management appreciated.
• Good level of English.

Responsabilidades

• Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.).
• Support newcomers' onboarding and provide them with all the necessary environment for their job
• Organize meetings for the different teams
• Ensure Internal Group communications are released and understood within the site
• Manage personnel administration (contracts, addendums, legal documents)
• Ensure compliance with local legal framework
• Realization of monthly HR reports
• Prepare and consolidate variable payroll elements, liaise with the accounting firm
• Control payroll cycle execution with the accounting firm
• Follow up training requests with Training Center
• Organize internal events per Group policies
• Provide prompt responses to internal requests (accounting, treasury, legal)
• Guarantee reliability of contracts and website provisions
• Manage client requests in legal matters and liaise with Group legal
• Process payments to providers with Group Treasury
• Validate customer payments in internal tools
• Manage customer refunds and financial reports
• Coordinate travel for team members
• Liaise with offices, contractors, suppliers

Conhecimentos

Admin knowledge

Payroll processing

Office management

HR management

English proficiency

Descrição da oferta de emprego

OVH GmbH in Lisbon, Portugal is seeking an Office Manager to ensure smooth site operations, act as the primary contact coordinating local teams and HQ, and implement OVH Group HR and administrative policies. The role covers HR administration, payroll liaison, vendor relations, and site governance, with strong emphasis on compliance and cross‑team coordination.

The candidate will support onboarding, organize meetings, manage contracts and legal documents, and coordinate internal communications.