Maintenance Finance Specialist (Temporary)

NetJets Europe; Paço de Arcos; On-site; EUR 35,000 - 52,000; Full time

Job summary

NetJets Europe is seeking a maintenance finance professional to audit and monitor invoices, warranty claims, and cost programs, ensuring charges align with the approved budget.

You will maintain supplier records, classify invoices by ATA codes, and support cost-control initiatives while collaborating with vendors and aircraft manufacturers to optimize maintenance spend.

Excellent English skills, strong attention to detail and team collaboration are essential for success in this role.

Qualifications

• University degree in Management or Economics; 4+ years of related experience.
• Strong analytical and financial control capabilities.
• Excellent English communication and reporting skills.

Responsibilities

• Audit and monitor maintenance invoices to ensure charges match the budget.
• Maintain and update invoices, warranties, POs and cost programs.
• Code and record invoices by ATA and ensure proper accounting integration.
• Build and maintain supplier relationships to support service quality.
• Keep updated registers on aircraft details, maintenance rates and providers.
• Process warranty claims and track credits for timely reimbursement.
• Support cost-control programs and savings analysis to identify spend optimizations.
• Assist team on maintenance finance projects and trend analysis.
• Engage with vendors and manufacturers to secure favorable cost agreements.

Skills

Service-Oriented

Curiosity

Collaboration

Adaptability

Strives For Positive Results

Education

Bachelor's degree in Economics or Management

Tools

MXi-Maintenix

MS Access

Excel

Job description

Audit, monitor and control all maintenance related invoices, manufacturer’s warranty and guaranteed cost programs, in order to ensure that maintenance activities, time and material, are adequately charged according with the budget in order to guarantee cost optimization. Set up of new vendor accounts on Financials and maintain them update according with vendor records policy, guarantee that all vendor accounts are paid and reconciled according to company policies and procedures as well as vendor contracts.

Audit, monitor and control all maintenance related invoices, manufacturer’s warranty and guaranteed cost programs, in order to ensure that maintenance activities, time and material, are adequately charged according with the budget in order to guarantee cost optimization. Set up of new vendor accounts on Financials and maintain them update according with vendor records policy, guarantee that all vendor accounts are paid and reconciled according to company policies and procedures as well as vendor contracts.

Tasks And Responsibilities

• Audit and monitor all maintenance related invoices in order to analyse if time and material charges are reasonable and appropriate to the maintenance performed;
• Maintain and update invoice, warranty, purchase orders and cost program files to guarantee data accuracy and ensure a high level of maintenance cost control;
• Classify and record aircraft maintenance invoices according with aircraft cost classification and the ATA (Aircraft Transportation Association) aircraft code and guarantee proper accounting integration of all maintenance related invoices for subsequent cost caption, in order to ensure proper and timely invoice payment;
• Build and maintain supplier relationships to facilitate exceptional customer service and query resolution;
• Keep organized and updated registers with aircraft details, maintenance rates and other relevant information concerning the maintenance providers in order to ensure the most accurate data related with maintenance activities;
• Fill in claims of covered items in accordance with current negotiated warranty terms and track and follow-up correspondent credits in order to ensure a correct and timely reimbursement
• Support the Team Leader on effective cost control programs and costs savings analysis, identifying excessive spending, analysing contracted maintenance flat rate and presenting suggestions for renegotiations, so that cost optimization could be achieved;
• Support the Team Leader in aircraft maintenance specific projects highlighting trends to be taking into consideration for further maintenance finance analysis
• Develop and maintain effective communication with Maintenance Vendors, Supplier Counterpart and Aircraft Manufacturers, in order to enhance cooperation levels and guarantee the establishment of favourable agreements regarding maintenance tasks costs;

Education

Bachelor's in Economics or Management

Years Of Experience

2-4 years of experience

Core Competencies

• Service-Oriented
• Curiosity
• Collaboration
• Adaptability
• Strives For Positive Results

Knowledge, Skills, Abilities And Other (KSAOs)

• University degree in Management, Economics or similar; Minimum 4 years of experience in similar roles; Good knowledge of FAA, EASA, NAA and ICAO regulations; Good financial/accounting skills and attention to details; Basic IT software skills (Excel, MS Access and MXi-Maintenix); Excellent level of English (both written and spoken).