Learning Catalogue Administrator — Course Data, Dashboards and Reviews for NATO with security clearance

WLG; Oeiras; Presencial; EUR 24 000 - 32 000; Tempo integral

Resumo da oferta

WLG in Portugal is seeking a detail-oriented records administrator to keep the training catalogue aligned across multiple systems, ensuring consistency between published records and approvals.

You will update course content, build dashboards to track documentation, coordinate with instructors and branches, and respond promptly to inquiries.

Attention to detail and fluent English are essential; experience with training management systems and spreadsheets is preferred.

Qualificações

• Administrative work on training, education or service catalogues, ensuring accuracy across multiple systems.
• Comfort with training management and course registration systems, and keeping two catalogues in step.
• Dashboard and tracker building to make status visible.
• Coordination with instructors, training branches and external stakeholders.
• Genuine attention to detail: spotting discrepancies between published and approved records.
• Fluent professional English.

Responsabilidades

• Keeping the learning catalogue aligned across systems so courses read consistently.
• Managing course content updates and checking results from systems.
• Building and running a tracking dashboard for course control documents.
• Working with branches and instructors to fill fields properly and chase missing items.
• Tracking each course through certification and coordinating with colleagues on required actions.
• Participating in curriculum review boards and catalogue work that follows.
• Answering instructor and stakeholder queries promptly.
• Maintaining an overview of course and certification status and flagging discrepancies.

Conhecimentos

Administrative experience

Training management

Dashboard creation

Stakeholder coordination

Attention to detail

English proficiency

Ferramentas

Spreadsheets

Descrição da oferta de emprego

A multinational defence organisation runs a large cyberspace training catalogue, and it is only as good as the records behind it. This role keeps those records straight - across several systems that all have to agree with one another - and supports the boards and reviews that decide what the catalogue contains.

What You Would Be Doing

• Keeping the learning catalogue and the wider service catalogue aligned, so a course reads the same wherever someone looks it up.
• Managing course content updates across the training management systems and the public portal, and checking the result rather than assuming it.
• Building and running a tracking dashboard for course control documents, linked to the catalogue itself, so production status is visible instead of asked for.
• Working with training branches and instructors to get the fields in those documents filled properly, and chasing what is missing.
• Tracking each course through certification, coordinating with colleagues on observations and corrective actions until the record is clean.
• Taking part in the curriculum review boards and doing the catalogue work that follows them.
• Answering instructor and stakeholder queries promptly through the official channels, and building the network of contacts that makes that quick.
• Maintaining an overview of course and certification status, and flagging discrepancies between what is published and what was approved.

What you would bring

• Administrative work on training, education or service catalogues, where accuracy across several systems was the job rather than a detail of it.
• Comfort with training management and course registration systems, and with keeping two catalogues in step.
• Dashboard and tracker building - spreadsheets or reporting tools - to make status visible.
• Coordination with instructors, training branches and external stakeholders, in writing and in meetings.
• Genuine attention to detail: the ability to spot that a published field no longer matches the approved document.
• Fluent professional English.