Education Programme Assistant — Catalogue Accuracy and Certification Tracking for NATO with security clearance

Wlgroup; Oeiras; Presencial; EUR 22 000 - 28 000; Tempo integral

Resumo da oferta

Wlgroup in Lisbon region seeks a detail-oriented Records Administrator to manage the training and service catalogues across multiple systems, ensuring consistency with approvals. You will update course content across the training management systems, build dashboards to track control documents, and coordinate with instructors and branches to fill required fields accurately.

Your strong English skills and meticulous approach will help maintain published records in sync with approved documentation,

Qualificações

• Experience with training or service catalogues across multiple systems.
• Ability to manage course content updates and registrations.
• Experience building dashboards or trackers to visualize status.

Responsabilidades

• Keep the learning catalogue and wider service catalogue aligned across systems.
• Manage course content updates across training management systems and the public portal.
• Build and run a tracking dashboard for course control documents linked to the catalogue.
• Coordinate with training branches and instructors to populate and verify fields.
• Track each course through certification and coordinate with colleagues on actions until records are clean.
• Participate in curriculum review boards and follow-up catalogue work.

Conhecimentos

Data accuracy

Training management systems

Dashboard/Reporting

Stakeholder coordination

English proficiency

Descrição da oferta de emprego

A multinational defence organisation runs a large cyberspace training catalogue, and it is only as good as the records behind it. This role keeps those records straight — across several systems that all have to agree with one another — and supports the boards and reviews that decide what the catalogue contains.

What you would be doing

• Keeping the learning catalogue and the wider service catalogue aligned, so a course reads the same wherever someone looks it up.
• Managing course content updates across the training management systems and the public portal, and checking the result rather than assuming it.
• Building and running a tracking dashboard for course control documents, linked to the catalogue itself, so production status is visible instead of asked for.
• Working with training branches and instructors to get the fields in those documents filled properly, and chasing what is missing.
• Tracking each course through certification, coordinating with colleagues on observations and corrective actions until the record is clean.
• Taking part in the curriculum review boards and doing the catalogue work that follows them.
• Answering instructor and stakeholder queries promptly through the official channels, and building the network of contacts that makes that quick.
• Maintaining an overview of course and certification status, and flagging discrepancies between what is published and what was approved.

What you would bring

• Administrative work on training, education or service catalogues, where accuracy across several systems was the job rather than a detail of it.
• Comfort with training management and course registration systems, and with keeping two catalogues in step.
• Dashboard and tracker building — spreadsheets or reporting tools — to make status visible.
• Coordination with instructors, training branches and external stakeholders, in writing and in meetings.
• Genuine attention to detail: the ability to spot that a published field no longer matches the approved document.
• Fluent professional English.