Learning Catalogue Administrator — Course Data, Dashboards and Reviews for NATO with security clearance

Wlgroup; Oeiras; Presencial; EUR 24 000 - 32 000; Tempo integral

Resumo da oferta

Wlgroup is seeking a meticulous Records Coordinator for our defence training catalogue. You will ensure consistency across the learning and service catalogues, manage updates in multiple systems, and build dashboards to track course control documents.

You will collaborate with instructors and branches to populate fields and resolve data gaps. You will monitor certification progress, participate in curriculum reviews, and promptly respond to queries, maintaining a clear overview of status and

Qualificações

• Administrative work on training/catalogues with accuracy across multiple systems.
• Comfort with training management and course registration systems.
• Dashboard and tracker building to make status visible.
• Coordination with instructors, training branches and external stakeholders.
• Genuine attention to detail and ability to spot mismatches between published and approved documents.
• Fluent professional English.

Responsabilidades

• Keep the learning catalogue aligned across systems so courses read consistently.
• Manage course content updates across training management systems and the public portal, verifying results.
• Build and run a tracking dashboard for course control documents linked to the catalogue.
• Coordinate with training branches and instructors to populate fields and chase missing data.
• Track each course through certification and coordinate with colleagues on observations and corrective actions to keep records clean.
• Participate in curriculum review boards and follow-up catalogue work.
• Answer instructor and stakeholder queries promptly and expand the network of contacts.
• Maintain an overview of course and certification status and flag discrepancies between published and approved data.

Conhecimentos

Admin experience

Training systems

Dashboard building

Stakeholder coordination

Attention to detail

English fluency

Ferramentas

Spreadsheets

Reporting tools

Descrição da oferta de emprego

A multinational defence organisation runs a large cyberspace training catalogue, and it is only as good as the records behind it. This role keeps those records straight — across several systems that all have to agree with one another — and supports the boards and reviews that decide what the catalogue contains.

What you would be doing

• Keeping the learning catalogue and the wider service catalogue aligned, so a course reads the same wherever someone looks it up.
• Managing course content updates across the training management systems and the public portal, and checking the result rather than assuming it.
• Building and running a tracking dashboard for course control documents, linked to the catalogue itself, so production status is visible instead of asked for.
• Working with training branches and instructors to get the fields in those documents filled properly, and chasing what is missing.
• Tracking each course through certification, coordinating with colleagues on observations and corrective actions until the record is clean.
• Taking part in the curriculum review boards and doing the catalogue work that follows them.
• Answering instructor and stakeholder queries promptly through the official channels, and building the network of contacts that makes that quick.
• Maintaining an overview of course and certification status, and flagging discrepancies between what is published and what was approved.

What you would bring

• Administrative work on training, education or service catalogues, where accuracy across several systems was the job rather than a detail of it.
• Comfort with training management and course registration systems, and with keeping two catalogues in step.
• Dashboard and tracker building — spreadsheets or reporting tools — to make status visible.
• Coordination with instructors, training branches and external stakeholders, in writing and in meetings.
• Genuine attention to detail: the ability to spot that a published field no longer matches the approved document.
• Fluent professional English.