Junior Fund Data Flow Management Specialist

eXalt Fi; Lisboa; Presencial; EUR 32 000 - 52 000; Tempo integral

Resumo da oferta

eXalt Fi in Lisbon seeks a Junior Fund Data Flow Management Specialist to ensure accurate ingestion, AI-assisted data extraction, and routing of fund administration documents across a multi-site network. You will support access management and optimize downstream workflows with a focus on data integrity.

The role requires 1+ year in Fund Administration or Transfer Agency, excellent English, and strong analytical skills to handle high-volume processes in a dynamic environment.

Qualificações

• Bachelor’s or Master’s degree in Finance, Economics, or related field.
• 1+ year in Fund Administration, Custody Operations, or Transfer Agency.
• Fluent in English; French is a plus.

Responsabilidades

• Analyze and route fund documents from global administrators.
• Identify priority documents and manage queues.
• Extract data from unstructured correspondence using AI tools.
• Resolve routing anomalies with international stakeholders.
• Manage access and configurations for external portals.
• Audit channels and propose automation improvements.
• Collaborate across sites and participate in UAT.

Conhecimentos

Data extraction

AI tools

Workflow routing

Analytical thinking

Attention to detail

Formação académica

Bachelor’s or Master’s in Finance/Economics/Business Administration

Ferramentas

Document management systems

Transfer Agency platforms

Descrição da oferta de emprego

Our client is a premier European private banking and asset management institution. We are seeking a analytical, process-driven Junior Fund Data Flow Management Specialist to join their expanding operations hub in Lisbon.

In this pivotal operational role, you will hold responsibility for ensuring the seamless ingestion, analysis, electronic routing, and distribution of critical fund administration and Transfer Agency (TA) correspondence. Operating within a multi-site European network, you will act as a key operational backbone: ensuring data integrity, resolving distribution anomalies, managing digital platform access, and leveraging AI-assisted processing tools to optimize downstream fund workflows.

• Workflow & Document Routing: Analyze complex documentation received from global Fund Administrators and Transfer Agents regarding custody positions, electronically routing them to the correct downstream operational teams.
• Priority & Exception Management: Identify and expedite time-sensitive or priority fund documents while actively monitoring group operational queues and activity inboxes.
• Data Extraction & AI Tools: Ensure precise data extraction from unstructured fund correspondence using modern data management and AI-assisted processing tools to enable automated downstream processing.
• Anomalies & Discrepancy Resolution: Investigate and resolve routing errors, rejected contributions, and document attribution discrepancies in close coordination with international stakeholders.
• Platform & Access Configuration: Manage access, user credentials, and configurations for external fund administrator portals, transfer agency platforms, and digital communication channels.
• Process Optimization & Audit: Audit incoming document channels, identify operational bottlenecks, and recommend process automation enhancements.
• Multi-Site Collaboration & UAT: Collaborate across international group entities (including Switzerland and Luxembourg), participate in User Acceptance Testing (UAT) for system upgrades, and support team onboarding.
• Experience: One operational experience within Fund Administration, Custody Operations, or Transfer Agency workflows.
• Academic Foundation: Bachelor’s or Master’s degree in Finance, Economics, Business Administration, or a related field.
• Domain & Data Expertise:
• Understanding of fund administration processes, TA documentation, and back-office custody lifecycles.
• Hands-on experience with electronic document management systems, workflow routing, and data extraction / AI-assisted processing tools.
• Analytical & Soft Skills: Attention to detail, strong problem-solving capabilities, and the resilience needed to manage high volumes under tight operational deadlines.
• Languages: Fluent in English (written and spoken). Proficiency in French is considered a strong advantage.