IT PMO Project Portfolio Manager – Drug Product Division (Pharma Manufacturing)

Sailotech; Portugal; On-site; EUR 108,000 - 144,000; Full time

Job summary

Sailotech UK seeks an experienced IT PMO Project Portfolio Manager to lead a global IT portfolio for a pharmaceutical client’s Drug Product Division. The role covers manufacturing, tech transfer, quality systems, maintenance, automation and analytics, with governance and value delivery at the core.

You will turn business strategy into a prioritised portfolio, provide executive trade-offs, and drive benefits realisation across sites and vendors, including post-implementation reviews.

Qualifications

• 10+ years in IT project, programme or portfolio management, including multi-project portfolio leadership.
• Experience in a regulated environment: pharmaceutical, life sciences, healthcare or manufacturing.
• Strong record in annual planning, executive governance, financial management and delivery recovery.
• Knowledge of stage-gate governance, risk and dependency management, and benefits realisation.
• Working knowledge of business cases, CapEx/OpEx, forecasting and vendor SOWs.
• Excellent executive communication, scenario analysis and stakeholder management.

Responsibilities

• Own the integrated portfolio plan, roadmap, investment profile, delivery forecast and governance calendar.
• Run intake, prioritisation and sequencing using clear criteria for strategic fit, value, regulatory risk, capacity and feasibility.
• Provide decision-ready recommendations to annual planning and quarterly re-prioritisation: start, continue, pause, defer, stop or rebaseline.
• Run governance cadence: weekly exceptions, monthly portfolio reviews, quarterly strategic reviews and stage gates.
• Challenge project status, correct RAG ratings and require recovery or rebaseline plans.
• Manage portfolio financials, including budget, forecast, actuals, CapEx/OpEx, accruals and variance actions.
• Own resource and capacity planning across internal teams, project managers and vendors.
• Coordinate dependencies across MES, LIMS, QMS, ERP and maintenance to avoid fragmentation.
• Track outcomes such as batch output, right-first-time, deviation closure, CAPA effectiveness, OEE and equipment uptime.
• Lead vendor governance, including SOW alignment, performance scorecards and renewal recommendations.
• Drive benefits realisation, post-implementation reviews and sustained value tracking.

Skills

IT portfolio management

Executive communication

Risk management

Vendor management

Tools

Planview

Job description

Sailotech UK is looking for an experienced IT PMO Project Portfolio Manager on a contract basis to lead the global IT portfolio for a pharmaceutical client’s Drug Product Division. The portfolio covers sterile and oral solid dose manufacturing, technology transfer, quality and laboratory systems, maintenance, automation, site infrastructure and operational analytics.

You’ll turn business strategy into a prioritised, well-governed portfolio of programmes and projects. You’ll keep one trusted view of investment, delivery health, risk, capacity and value, and you’ll give leadership clear trade-offs to decide on.

What you’ll do

• Own the integrated portfolio plan, roadmap, investment profile, delivery forecast and governance calendar
• Run intake, prioritisation and sequencing, using clear criteria for strategic fit, value, regulatory risk, capacity and feasibility
• Bring decision-ready recommendations to annual planning and quarterly re-prioritisation: start, continue, pause, defer, stop or rebaseline
• Run the governance cadence: weekly exceptions, monthly portfolio reviews, quarterly strategic reviews and stage gates
• Challenge project status objectively, correct unsupported RAG ratings and require recovery or rebaseline plans
• Manage portfolio financials, including budget, forecast, actuals, CapEx/OpEx, accruals and variance actions
• Own resource and capacity planning across internal teams, project managers and vendors
• Coordinate dependencies across MES, LIMS, QMS, ERP and maintenance so releases aren’t fragmented and sites aren’t disrupted twice
• Track outcomes such as batch output, right-first-time, deviation closure, CAPA effectiveness, OEE and equipment uptime
• Lead vendor governance, including SOW alignment, performance scorecards and renewal recommendations
• Drive benefits realisation, post-implementation reviews and sustained value tracking

What you’ll bring

• 10+ years in IT project, programme or portfolio management, including at least 4 years running a complex multi-project portfolio
• A proven record as a contractor or interim lead who gets up to speed fast and delivers results early
• Experience in a regulated environment: pharmaceutical, life sciences, healthcare or manufacturing
• A strong record in annual planning, executive governance, financial management and delivery recovery
• Solid knowledge of stage-gate governance, risk and dependency management, and benefits realisation
• Working knowledge of business cases, CapEx/OpEx, forecasting and vendor SOWs
• Excellent executive communication, scenario analysis and stakeholder management

Nice to have

• PMP, PgMP, PfMP, PRINCE2, MSP, SAFe or Lean Six Sigma certification
• Planview or a similar enterprise PPM tool
• Experience with GxP, computer system validation, data integrity and inspection readiness
• Knowledge of sterile/OSD operations, tech transfer, scale-up and site readiness
• Experience leading globally distributed teams and third-party delivery partners

Why this contract?

You’ll have a high-impact, visible role at the heart of regulated pharmaceutical manufacturing. You’ll shape portfolio decisions that directly affect product supply, compliance and business value, with a strong chance of extension.

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