Human Resources Administrator

TSL; Lisboa; On-site; EUR 21,000 - 32,000; Full time

Job summary

TSL is seeking an HR Administrator in Portugal to provide comprehensive administrative and operational support across all HR functions. The role involves managing employee records, preparing documentation, coordinating HR processes, and ensuring GDPR compliance, with collaboration across HR and hiring managers.

The ideal candidate has 2+ years in HR administration, strong Portuguese and English communication, and solid experience with onboarding, contracts, and payroll coordination in a

Qualifications

• Bachelor's degree in human resources, business administration, management, or related field, or equivalent experience.
• Minimum of 2 years in HR administration, HR operations, or similar administrative role.
• Experience supporting multiple HR functions including recruitment administration, onboarding, employee records, and payroll coordination.
• Good understanding of HR administrative practices and employment processes in Portugal.
• Strong organizational and communication skills in Portuguese and English.

Responsibilities

• Provide day-to-day administrative support to the HR Manager and wider HR function in Portugal.
• Coordinate HR processes, maintain employee records, and ensure confidentiality per GDPR.
• Assist with recruitment documentation, offers, and onboarding processes.
• Track HR actions, schedule meetings, and manage HR documentation workflows.
• Coordinate onboarding/offboarding processes, including documentation and equipment arrangements.

Skills

Portuguese

English

Organizational skills

Attention to detail

Communication

Education

Bachelor's in HR/BA or equivalent

Tools

HRIS

ATS

MS Office

Job description

TSL is a leading technical engineering and construction partner operating across EMEA, the Americas and APAC.

We are committed to creating spaces to power the fourth industrial revolution, whilst ensuring we leave a positive environmental and social legacy for communities across the world. Specialising in Data Centres, Advanced Manufacturing, Logistics, Food and Pharmaceuticals, we are proud to deliver outstanding turnkey projects at speed, without compromise on safety or quality.

Our team at TSL is focused on working with our clients and the entire supply chain to create a simple agenda concentrated on getting things done. At the heart of what TSL does is taking the 'noise' out of project delivery whilst ensuring that we are always engineering, best value for money and fit-for-purpose solutions.

TSL is an equal opportunity employer, and we are especially proud that our dynamic, international team is made up of colleagues representing 48 nationalities across the world. We want big-picture thinkers who aren't afraid to roll up their sleeves, refusing to settle for 'good enough' and pushing for great each time. We are firm believers that to build quality, you must invest in quality. We will continue to invest in our biggest asset: our amazing team.

Role Description

We are looking for a highly organized, detail-oriented, and proactive HR Administrator to provide comprehensive administrative and operational support across all HR functions in Portugal.

This is a hands-on, heavily administrative role that plays a key part in ensuring the smooth and efficient execution of day-to-day HR activities throughout the employee lifecycle.

Working closely with the HR Manager, Talent Acquisition team, Hiring Managers, and other internal stakeholders, the HR Administrator will be responsible for coordinating HR processes, maintaining accurate employee records, preparing documentation, managing administrative workflows, and ensuring timely follow-up on HR-related activities.

The ideal candidate is someone who enjoys working with processes, systems, documentation, and people, has exceptional organizational skills, and can effectively manage multiple administrative priorities in a fast-paced and growing business environment.

General HR Administration & Operational Support

• Provide comprehensive day-to-day administrative support to the HR Manager and wider HR function in Portugal.
• Act as a central point of contact for HR administrative matters, ensuring requests are addressed, tracked, and followed up in a timely manner.
• Prepare, organize, and maintain HR documentation, including employment contracts, contract amendments, employee letters, declarations, certificates, and other employment-related documents.
• Maintain accurate and up-to-date employee files, records, and information in HR systems and internal databases.
• Monitor HR shared inboxes, respond to routine administrative inquiries, and escalated sensitive or complex matters to the HR Manager.
• Assist the HR Manager with scheduling meetings, preparing documentation, coordinating follow-ups, and tracking HR-related actions.
• Ensure the proper organization, filing, and confidentiality of all HR documentation in accordance with internal policies and GDPR requirements.

Talent Acquisition & Recruitment Administration

• Provide dedicated administrative and coordination support to the Talent Acquisition team and Hiring Managers throughout the recruitment process.
• Support the preparation and administration of recruitment-related documentation, including offer letters, employment proposals, and pre-employment documentation.
• Liaise with Hiring Managers to ensure recruitment administrative activities are completed accurately and within agreed timelines.
• Support the transition from recruitment to onboarding, ensuring all necessary candidate information and documentation is correctly transferred to the HR team.

Employee Onboarding & Offboarding Administration

• Coordinate the administrative aspects of the employee onboarding process, ensuring a smooth experience for new joiners.
• Prepare employment contracts, onboarding documentation, welcome materials, and other required employee forms.
• Collect, verify, and organize new employee information and supporting documentation.
• Coordinate with IT, Finance, Hiring Managers, and other departments to ensure system access, equipment, and onboarding arrangements are completed on time.
• Maintain onboarding checklists and trackers, ensuring all administrative steps are completed and documented.
• Schedule onboarding meetings, induction sessions, and mandatory training activities.
• Support the HR Team with administrative activities related to employee changes, internal transfers, promotions, and contract updates.
• Coordinate offboarding administrative processes, including documentation, exit checklists, equipment returns, and communication with relevant departments.
• Ensure employee records and HR systems are updated accurately following employee arrivals, changes, and departures.
• Conduct the onboarding for all new starters, ensuring a smooth transition into their role.

HR Systems, Reporting & Compliance

• Ensure employee information is accurately maintained across HRIS platforms, recruitment systems, and internal databases.
• Perform regular checks to identify missing information, incomplete documentation, and data inconsistencies.
• Monitor key administrative deadlines, including contract renewals, probation periods, mandatory documentation, and other employee lifecycle milestones.
• Support the preparation of documentation for internal and external HR audits.
• Ensure HR administrative processes and employee documentation comply with Portuguese labor legislation, GDPR requirements, and internal company policies, under the guidance of the HR Manager.
• Identify opportunities to improve administrative workflows, document management, and HR process efficiency.
• Support the implementation and continuous improvement of HR systems, templates, checklists, and standard operating procedures.

Qualifications & Requirements

• Bachelor's degree in human resources, Business Administration, Management, or a related field, or equivalent relevant experience.
• Minimum of 2 years of experience in HR administration, HR operations, or a similar administrative support role.
• Previous experience supporting multiple HR functions, including recruitment administration, onboarding, employee records, and payroll coordination.
• Good understanding of HR administrative practices and employment processes in Portugal.
• Basic knowledge of Portuguese labor legislation, payroll administration, and Social Security requirements is an advantage.
• Excellent organizational and administrative skills, with strong attention to detail and accuracy.
• Proven ability to manage multiple tasks, coordinate stakeholders, and meet deadlines.
• Strong written and verbal communication skills in Portuguese and English.
• Good proficiency in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint.
• Experience working with HRIS and Applicant Tracking Systems (ATS) is an advantage.
• Ability to maintain accurate records, manage confidential information, and follow established procedures.
• Proactive, reliable, and service-oriented, with a hands-on approach to administrative work.
• Comfortable working in a dynamic, fast-paced environment with changing priorities.
• Strong interpersonal skills and the ability to work effectively with HR colleagues, Hiring Managers, employees, and external providers.