Finance & Operations Manager

use Reach; Lisboa; On-site; EUR 70,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

In person Lisbon hub

Best tools for the job

Health coverage and flexible time off

Job summary

Reach AI is seeking a Finance & Operations Manager in Lisbon to own money, paperwork, and company operations. You will manage invoices, cash, month-end close, investor reporting, contracts, and office logistics, while coordinating with our CEO.

This role evolves with the company, offering scope to lead a growing team and improve processes. You will work closely with our CEO and founders, ensuring accurate financials, compliant filings, and efficient hiring workflows.

Qualifications

• Experience in finance operations, accounting or audit in startups or services firms.
• Organized, fast, and capable of delivering on commitments.
• Fluent in Portuguese and English with ability to work with teams in Portugal and the US.

Responsibilities

• Invoicing, collections, payments, payroll coordination and month-end close.
• Prepare monthly investor updates and keep the data room current.
• Oversee contracts, legal filings and company filings for Portugal and US parent.
• Run office operations, vendor management and onboarding from offer to day one.
• Build runbooks and automate recurring tasks with AI tools.

Skills

Finance Ops

Accounting

Payroll

Budgeting

Education

Bachelor's in Finance

Tools

Ashby

Notion

Attio

Google Workspace

Job description

Join Reach AI as our Finance & Operations Manager. Based in Lisbon, in person, working directly with our CEO.

You'll own the money, the paperwork and the running of the company: invoices out and cash in, books our accountants can close, contracts and legal handled, investor numbers ready every month, the office running, and every new hire set up from offer to day one. You'll turn every recurring task into something that runs without heroics.

About Reach AI

At Reach AI we're building the operating system to help companies monitor and control their visibility in AI search. We combine our platform, custom AI agents, and the top 1% of hands-on experts in organic growth (SEO & AEO) to help companies show up when buyers are researching and comparing solutions on Google and inside AI search engines like ChatGPT and Perplexity, and turn that visibility into pipeline and revenue.

We reached $1.4M ARR in 14 months, basically bootstrapped, and we're scaling to $10M ARR by the end of 2027. We've been doing this for companies like Globalfy, Praktika.ai, LegalFly, ColdIQ ($7M ARR, #1 Clay worldwide sales agency), Indie Campers ($140M+ ARR), Carro, Fidelidade, Fraudio, Noxus and others.

You can see the results we drive for our customers here.

The team

We're a team of founders, AI engineers, and SEO & AEO specialists passionate about creating a category defining company that moves fast and has fun doing it.

Our team has a proven track record of building and scaling fast growing tech companies. Jose Velez (CEO) was the solo founder & CEO of Rely.io, an internal developer portal used by top engineering orgs like ESPN Bet and Feedzai. He raised $3.6M from top-tier firms like J12 Ventures, Shilling Capital Partners, Techstars NYC, and TheVentureCity.

Alex Muresan (founding Head of Growth)

Bernardo Ferreira (founding AI search strategist) led the strategy behind more than 250M organic visits and €100M in revenue attributed to SEO at Worten (think Iberian Amazon) in 2024.

Location

This role is based in Lisbon, in person, working side by side with the team and directly with our CEO.

Why this role?

• You run the engine room of a fast-growing company. Every invoice, payment, contract, investor update and new hire goes through you.

• You work directly with the CEO. You'll see how decisions get made and own the numbers behind them.

• You grow with the company. As Reach AI grows, so does the scope: more entities, more people, more systems, and the chance to build and lead a team.

What you'll be doing

We've ordered the priorities by urgency.

1. Own the money

• Invoicing and collections: customer invoices out on time, late payments followed up, and a clear view of who owes what.

• Payments: contractors, vendors, expenses and payroll coordination.

• Month-end close: the close pack for our accountants in Portugal and the US, with every payment reconciled.

• Cash: keep the cash model up to date every month and flag anything that changes runway.

2. Investor reporting

• Prepare the numbers for the monthly investor update (revenue, costs, cash, runway) and keep the data room current.

3. Legal and contracts

• Customer, vendor and hiring contracts from our templates, and coordination with our lawyers.

• Company filings and deadlines for our Portuguese company and our US parent.

4. Run the company

• Office and vendors: the Lisbon office, our tools and our suppliers.

• Travel and events: team travel and hotels, our retreats and events.

5. Run hiring logistics

• Keep our hiring system (Ashby) in order: schedule interviews, prepare offers and contracts, and make sure new people have everything on day one.

6. Make it run without heroics

• Write a simple runbook for every recurring task, and automate what repeats with AI and simple tools.

This role is for you if you…

• have experience in finance operations, accounting or audit, or in operations at a startup or a services firm.

• like numbers that tie out. You've reconciled accounts, chased invoices or closed a month.

• are organized and fast, and you finish what you start.

• work comfortably in Portuguese and English. Our accountants are in Portugal and our parent company is in the US.

• are AI native: you automate your own work before it piles up.

• like being the person everyone relies on, and don't think any task is beneath you.

Bonus points: - You've worked at a startup, a scale-up or a professional services firm. - You've worked with both Portuguese and US companies. - You started your career in audit at a Big Four firm.

This isn't for everyone (our culture is demanding)

We're building something extraordinary, and that requires extraordinary commitment. We're not the right place for everyone. Before applying, ensure you're ready for: - High-Performance Environment: We move fast and expect exceptional results. If you prefer comfort over challenge, this isn't your place. - Passion-Driven Work: We're deeply passionate about our mission, which sometimes means flexible hours to deliver on our commitments. - Constant Evolution: Our technology, strategies, and processes will change frequently as we learn and grow. If you're not highly adaptable or don't enjoy constant learning, you'll struggle. - Direct & Honest Communication: We value candid, straightforward feedback. If you prefer politeness over absolute clarity, our culture might feel uncomfortable.

Tools

Google Workspace, Notion, our CRM (Attio), our hiring system (Ashby), our banking, billing and invoicing tools, and the AI agents we build in house.

What we offer

• A competitive salary that matches your level, reviewed as the company grows.

• In person, together: our Lisbon hub, and yearly team retreats to amazing locations.

• The best tools for the job: a new MacBook and any software you need.

• Health coverage and flexible time off.

*Our job titles may encompass various career levels, and the actual base pay for this position will be determined based on multiple factors including training, transferable skills, work experience, business requirements, and market conditions.