Finance & Operations Manager

Reach AI Labs Inc.; Lisboa; On-site; EUR 60,000 - 90,000; Full time

Benefits offered by this job

In person, Lisbon hub

Health coverage

Job summary

Reach AI Labs Inc. in Lisbon seeks a Finance & Operations Manager to own the money, the paperwork and the running of the company, working in person with the CEO. You will manage invoicing, payments, month-end close, investor updates, contracts and hiring logistics, and you will turn recurring tasks into smooth, automated processes.

You will liaise with our CEO and the team in a fast-paced startup environment, delivering reliable numbers in both Portuguese and English as the company scales.

Qualifications

• Experience in finance operations, accounting or audit, or in operations at a startup or a services firm.
• Ability to manage invoicing, payments, contracts and investor updates.
• Strong organizational and automation mindset.

Responsibilities

• Own the money, the paperwork and the running of the company from invoicing to day-one onboarding.
• Coordinate month-end close, cash flow, payroll and vendor management.
• Prepare monthly investor updates and maintain data room accuracy.
• Oversee legal/contracts, office ops and hiring logistics with a hands-on approach.

Skills

Finance ops

Accounting

Operational excellence

Startup experience

Tools

Ashby

Google Workspace

Notion

Attio

Job description

Join Reach as our Finance & Operations Manager. Based in Lisbon, in person, working directly with our CEO.

You'll own the money, the paperwork and the running of the company: invoices out and cash in, books our accountants can close, contracts and legal handled, investor numbers ready every month, the office running, and every new hire set up from offer to day one. You'll turn every recurring task into something that runs without heroics.

About Reach

At Reach we're building the operating system to help companies monitor and control their visibility in AI search. We combine our platform, custom AI agents, and the top 1% of hands‑on experts in organic growth (SEO & AEO) to help companies show up when buyers are researching and comparing solutions on Google and inside AI search engines like ChatGPT and Perplexity, and turn that visibility into pipeline and revenue.

We reached $1.4M ARR in 14 months, basically bootstrapped, and we're scaling to $10M ARR by the end of 2027. We've been doing this for companies like Globalfy, Praktika.ai, LegalFly, ColdIQ ($7M ARR, #1 Clay worldwide sales agency), Indie Campers ($140M+ ARR), Carro, Fidelidade, Fraudio, Noxus and others.

You can see the results we drive for our customers here.

The team

We're a team of founders, AI engineers, and SEO & AEO specialists passionate about creating a category defining company that moves fast and has fun doing it.

Here's a look at what life on the team is like. This is our latest company retreat:

Our team has a proven track record of building and scaling fast growing tech companies. Jose Velez (CEO) was the solo founder & CEO of Rely.io, an internal developer portal used by top engineering orgs like ESPN Bet and Feedzai. He raised $3.6M from top-tier firms like J12 Ventures, Shilling Capital Partners, Techstars NYC, and TheVentureCity.

Alex Muresan (founding Head of Growth)

Bernardo Ferreira (founding AI search strategist) led the strategy behind more than 250M organic visits and €100M in revenue attributed to SEO at Worten (think Iberian Amazon) in 2024.

Location

This role is based in Lisbon, in person, working side by side with the team and directly with our CEO.

Why this role?

• You run the engine room of a fast-growing company. Every invoice, payment, contract, investor update and new hire goes through you.

• You work directly with the CEO. You'll see how decisions get made and own the numbers behind them.

• You grow with the company. As Reach grows, so does the scope: more entities, more people, more systems, and the chance to build and lead a team.

What you'll be doing

We've ordered the priorities by urgency.

1. Own the money

• Invoicing and collections: customer invoices out on time, late payments followed up, and a clear view of who owes what.

• Payments: contractors, vendors, expenses and payroll coordination.

• Month-end close: the close pack for our accountants in Portugal and the US, with every payment reconciled.

• Cash: keep the cash model up to date every month and flag anything that changes runway.

2. Investor reporting

• Prepare the numbers for the monthly investor update (revenue, costs, cash, runway) and keep the data room current.

3. Legal and contracts

• Customer, vendor and hiring contracts from our templates, and coordination with our lawyers.

• Company filings and deadlines for our Portuguese company and our US parent.

4. Run the company

• Office and vendors: the Lisbon office, our tools and our suppliers.

• Travel and events: team travel and hotels, our retreats and events.

5. Run hiring logistics

• Keep our hiring system (Ashby) in order: schedule interviews, prepare offers and contracts, and make sure new people have everything on day one.

6. Make it run without heroics

• Write a simple runbook for every recurring task, and automate what repeats with AI and simple tools.

This role is for you if you…

• have experience in finance operations, accounting or audit, or in operations at a startup or a services firm.

• like numbers that tie out. You've reconciled accounts, chased invoices or closed a month.

• are organized and fast, and you finish what you start.

• work comfortably in Portuguese and English. Our accountants are in Portugal and our parent company is in the US.

• are AI native: you automate your own work before it piles up.

• like being the person everyone relies on, and don't think any task is beneath you.

Bonus points: - You've worked at a startup, a scale-up or a professional services firm. - You've worked with both Portuguese and US companies. - You started your career in audit at a Big Four firm.

We're open on seniority. If you're earlier or further along in your career than this description, apply anyway: we'll shape the role and the package to your level.

This isn't for everyone (our culture is demanding)

We're building something extraordinary, and that requires extraordinary commitment. We're not the right place for everyone. Before applying, ensure you're ready for: - High-Performance Environment: We move fast and expect exceptional results. If you prefer comfort over challenge, this isn't your place. - Passion-Driven Work: We're deeply passionate about our mission, which sometimes means flexible hours to deliver on our commitments. - Constant Evolution: Our technology, strategies, and processes will change frequently as we learn and grow. If you're not highly adaptable or don't enjoy constant learning, you'll struggle. - Direct & Honest Communication: We value candid, straightforward feedback. If you prefer politeness over absolute clarity, our culture might feel uncomfortable.

Tools

Google Workspace, Notion, our CRM (Attio), our hiring system (Ashby), our banking, billing and invoicing tools, and the AI agents we build in house.

What we offer

• A competitive salary that matches your level, reviewed as the company grows.

• In person, together: our Lisbon hub, and yearly team retreats to amazing locations.

• The best tools for the job: a new MacBook and any software you need.

• Health coverage and flexible time off.

Our job titles may encompass various career levels, and the actual base pay for this position will be determined based on multiple factors including training, transferable skills, work experience, business requirements, and market conditions.