Coordinator, Facilities

Sonae Sierra; Lisboa; On-site; EUR 30,000 - 45,000; Full time

Job summary

An international real estate company is looking for a Coordinator, Administrative Services to manage office operations in Lisbon. Responsibilities include daily coordination, supplier negotiations, and ensuring a safe workplace. Candidates should have at least 2 years of general management experience, strong communication skills, and be fluent in English. This role promises opportunities for professional growth in a diverse and inclusive setting.

Qualifications

• Minimum 2 years of experience in general management positions.
• Proficient in workplace/office management and supplier coordination.
• Knowledge of Safety, Health & Environment (SHE) practices.

Responsibilities

• Daily coordination of the offices.
• Manage supplier selection and negotiation.
• Ensure a safe and productive work atmosphere.

Skills

Team management

Flexibility

Critical thinking

Attention to detail

Communication skills

Negotiation skills

Fluent English

Education

Management, Economics or Engineering-related areas

Job description

Sonae Sierra is an international real estate company dedicated to delivering solutions to meet our client’s ambitions. We develop, manage and invest in sustainable retail assets and provide services for clients in geographies as diverse as Europe, South America, North Africa and Asia, while creating shared value for our business and society.

We work with enthusiasm, perseverance and boldness in an ever-changing environment. In our learning culture you will find multiple opportunities to develop yourself. Join us in shaping the future of real estate.

We are currently looking for a new member for Coordinator, Administrative Services - Fleets & Facilities.

Working Place: Sonae Sierra's Central Offices in Lisbon

Requirements:

• Minimum 2 years of experience in general management positions (including team management).
• Studies: Management, Economics or Engineering-related areas – preferably.
• Relevant professional experience in workplace/office management, supplier coordination.
• Flexibility and autonomy: Comfortable handling a wide range of responsibilities and adapting to changing priorities and situations.
• Critical and analytical thinking: Skilled in reviewing and optimising internal processes, monitoring performance, and supporting achievement of KPIs.
• Strong attention to detail and organisational abilities: For managing routines, controlling stocks, handling administrative processes, and maintaining document archives.
• Internal customer care: Service-minded, proactive in responding to internal requests and ensuring a positive workplace experience.
• Excellent communication and negotiation skills: To work with suppliers, internal stakeholders, and external authorities.
• Knowledge of Safety, Health & Environment (SHE) practices and relevant legislation; experience in legal site representation is a plus.
• Fluency in English.

Responsibilities:

• Daily coordination of the offices.
• Coordination of supplier selection and negotiation processes.
• Continuous process improvement and involvement in innovation activities.
• Ensure a safe, healthy, and productive work atmosphere.

At Sonae Sierra, we are committed to creating a workplace that is diverse, equitable, and inclusive. We believe that every individual deserves to be treated with respect, regardless of their race, religion, color, national origin, gender, sexual orientation, age, marital status, disability status, or any other characteristic protected by law. We welcome and encourage applicants from all backgrounds to apply for opportunities with us, and we strive to ensure that our recruitment process is fair and transparent.

If this sounds like the kind of challenge you would enjoy, we’d love to hear from you!