Business Operations & Management Support Specialist

Decskill; Lisboa; On-site; EUR 30,000 - 42,000; Full time

Job summary

Decskill is seeking a Business Operations & Management Support Specialist to join our Lisbon project team. You will coordinate leadership meetings, manage calendars across time zones, and prepare presentations and reports for executive reviews.

The role requires a degree in business/management and 3+ years of experience in executive support, with strong MS 365 skills and the ability to work across international teams. A proactive, detail‑oriented mindset is essential.

Qualifications

• Degree in Business Administration, Management, or related field.
• 3+ years in executive assistance, management support, or project coordination.
• Experience coordinating meetings and organizational activities across time zones.
• Proficiency with Microsoft 365: Outlook, Excel, PowerPoint, Teams, SharePoint, Planner.
• Strong stakeholder coordination, organizational and administrative skills.
• Experience with international and cross-functional teams is a plus.
• Familiarity with process improvement or ITSM practices is nice to have.
• Fluent in English (B2+).

Responsibilities

• Coordinate management meetings, leadership reviews, workshops and events.
• Manage calendars across multiple stakeholders and time zones.
• Prepare presentations, reports, briefings and management docs.
• Support meetings with facilitation, documentation and action tracking.
• Maintain SharePoint sites, repositories, templates and info structures.
• Consolidate information for management updates and reports.
• Coordinate internal communications on changes and initiatives.
• Maintain trackers, records and project documentation.
• Support project coordination with planners, milestones and dependencies.
• Prepare status updates based on stakeholder inputs.
• Ensure deadlines and commitments are tracked and met.
• Handle confidential information per security and data protection policies.

Skills

Executive support

Stakeholder coordination

Calendar management

Reporting & docs

Microsoft 365

Independent work

International teams

ITIL knowledge

Process improvement

Education

Business Admin degree

Tools

Microsoft 365

Outlook

Excel

PowerPoint

Teams

SharePoint

Planner

Job description

We are growing. And we are looking for talented people.

At Decskill, we believe that technological excellence is driven by human talent.

We are an IT consulting company with more than 10 years of consolidated experience in the market, focused on building long-term relationships with both our clients and our people. Today, we are a community of over 800 professionals, working from Lisbon, Porto, and Madrid, contributing to impactful technology initiatives.

As part of the Astek Group, we combine a strong local culture with a global presence, being active in around 23 countries across 4 continents. This allows us to offer an international context, diverse challenges, and long-term career opportunities, while staying close to our teams.

We would like to meet a Business Operations & Management Support Specialist for a project in Lisbon

Responsibilities:

• Coordinate management meetings, leadership reviews, workshops and organizational events, including scheduling, agendas and supporting materials.


• Manage calendars, appointments and scheduling activities across multiple stakeholders and time zones.


• Prepare presentations, reports, briefings, meeting agendas and management documentation.


• Support meetings through preparation, facilitation, documentation, decision tracking and follow-up on agreed actions.


• Maintain SharePoint sites, document repositories, contact lists, templates and management information structures.


• Consolidate information for management updates, operational reports, presentations and organizational communications.


• Coordinate internal communications related to organizational changes, strategic priorities, initiatives and events.


• Maintain operational trackers, administrative records, planning information and action logs.


• Support project and initiative coordination by maintaining Planner boards, milestones, dependencies and project documentation.


• Prepare status reports and progress summaries based on inputs provided by stakeholders.


• Coordinate activities across leadership, functional teams and external stakeholders, ensuring deadlines and commitments are followed up.


• Handle confidential information in accordance with information security and data protection requirements.

Requirements:

• Degree in Business Administration, Management, Communication or a related field.


• 3+ years of experience in executive assistance, management support, project coordination or a similar role.


• Experience coordinating management meetings, workshops and recurring organizational activities.


• Experience with calendar management and scheduling across multiple stakeholders and time zones.


• Experience preparing presentations, reports, agendas, briefings and management documentation.


• Strong stakeholder coordination, organizational and administrative skills, including action tracking and follow-up management.


• Proficiency in Microsoft 365, including Outlook, Excel, PowerPoint, Teams, SharePoint and Planner.


• Experience maintaining document repositories, shared calendars and collaboration platforms.


• Ability to work independently within defined processes and governance structures.


• Experience supporting international and cross-functional teams.


• Knowledge of project management, Agile methodologies or IT Service Management practices such as ITIL (nice to have).


• Familiarity with process improvement, reporting automation or Microsoft 365 productivity solutions (nice to have).


• Knowledge of connectivity, network services or technology environments (nice to have).


• Fluent in English (B2+ - is mandatory).

Are you looking for an environment that values curiosity and commitment? Here, your contribution has real impact and individual growth is taken seriously.

Find with us the right opportunity to grow!

What you can expect from us

• Long-term projects with national and international context


• Opportunities to grow technically and professionally


• A people-first culture, focused on transparency and trust


• Teams that value ownership, collaboration and stability

Your next challenge might start here.

At Decskill, we are committed to equal opportunities and non-discrimination. We promote a culture of diversity and inclusion, where recruitment and career progression are based solely on talent, regardless of age, gender, ethnicity, race, nationality, or any other form of discrimination incompatible with human dignity.