Analyst - Hr Shared Services - Spanish Speaker

W.T.W., Ltd.; Lisboa; Híbrido; EUR 32 000 - 52 000; Tempo integral

Resumo da oferta

WTW in Lisbon, Portugal seeks an Analyst - HR Shared Services for the Spanish market. Based in Lisbon, you will deliver HR operational support, manage cases via ServiceNow, and ensure accurate employee data and processes across Spain.

You will work in a multilingual environment delivering Spanish-language service in Portuguese and English, coordinate with Regional HR, Payroll, Employee Relations, HRIT and Global Process Owners to ensure compliant service delivery.

Qualificações

• Bachelor’s degree in HR, Business Admin or related field.
• Minimum 3 years in HR Operations or Shared Services.
• Experience with HRIS and case management platforms.
• Must be fluent in Spanish and English.
• Strong attention to detail and documentation.

Responsabilidades

• Manage Spain-focused HR inquiries via ServiceNow.
• Provide bilingual Spanish/English support with policy guidance.
• Process employee lifecycle transactions accurately.
• Collaborate with regional HR, Payroll, and HRIT teams.
• Contribute to Spain-specific process documentation and improvements.

Conhecimentos

HR Operations

Customer Service

HRIS

Case Management

Communication

English Proficiency

Spanish Proficiency

Formação académica

Bachelor's degree in HR/Business

Ferramentas

Workday

SAP

Oracle

ServiceNow

Descrição da oferta de emprego

Analyst - HR Shared Services - Spanish speaker

Empresa : W.t.w., Ltd. Tipo de Emprego : Periodo Integral Lisbon, Portugal

Descrição do Emprego - Analyst - HR Shared Services - Spanish speaker

Description

About Us

WTW is an award-winning advisory, broking, and solutions company that supports clients worldwide in transforming risk into opportunities for growth. With a rich insurance heritage dating back to 1828, from the Titanic in 1912 to the Moon Buggy in 1971, WTW brings deep industry expertise and longstanding experience. Our WTW Regional Delivery Center, based in the heart of Lisbon, brings together a strong global team of more than 400 colleagues who deliver operational excellence every day through innovation and streamlined, efficient solutions.

The Opportunity

The HR Services Delivery Specialist - Spanish Market will be based in Lisbon and will provide HR operational support for Spain, with a strong focus on Spanish-language service delivery, employee lifecycle administration, HR case management and accurate execution of documented HR processes.

The role will act as a key Spanish-language resource within the Lisbon HR Services team, supporting Spain-related activities and working closely with Regional HR, Payroll, Employee Relations, HRIT and Global Process Owners to ensure consistent service delivery, clear handoffs and compliance with global and local process requirements.

What You’ll do

1. HR Case Management & Service Delivery

• Within the agreed scope manage employee and manager inquiries through ServiceNow across agreed HR processes for the Spanish market.

• Provide clear, accurate and professional support in Spanish and English, using approved policies, SOPs, templates and knowledge resources.

• Review, document and follow up on HR cases through ServiceNow or other applicable case management platforms.

• Resolve cases within the agreed scope of HR Services Delivery and coordinate with Regional HR, Payroll, Employee Relations, Legal, HRIT or other specialist teams when additional expertise is required.

• Ensure complete and accurate case notes, resolution steps, follow-up actions and handoff information.

2. Employee Lifecycle & HR Transaction Processing

• Support employee lifecycle activities for Spain, including onboarding, job changes, employee data updates, absence-related administration, documentation requests and offboarding activities.

• Process agreed HR transactions accurately and in line with documented procedures, internal controls and service expectations.

• Validate employee data and documentation to support accuracy, audit readiness and compliant execution.

• Coordinate with Payroll, HRIT and process owners where transactions require system checks, data corrections, approvals or handoffs.

• Support high-volume or time-sensitive activities while maintaining quality, accuracy and attention to detail.

3. Spanish Market Support & Process Knowledge

• Support Spain-related HR operational activities by applying strong knowledge of HR processes, local practices and documented guidance.

• Recognize when a case requires specialist input, legal interpretation, policy clarification or country-specific decision-making, and route it to the appropriate team.

• Contribute to the maintenance of Spain-specific process documentation, SOPs, templates and knowledge articles.

• Help ensure Spain-related HR Services activities are delivered consistently and within the agreed Delivery scope.

• Act as a practical point of reference for Spanish-language HR Services activity within the Lisbon team.

4. Service Quality, Controls & Continuous Improvement

• Apply agreed service standards, case categorisation, SLA expectations, internal controls and quality requirements.

• Support case audits, data quality checks and documentation reviews where required.

• Identify recurring operational issues, missing guidance, unclear handoffs or process gaps, and raise them for review.

• Suggest practical improvements to increase efficiency, documentation quality and employee experience.

• Participate in knowledge transfer, shadowing, reverse shadowing and operational readiness activities for Spain-related process transitions.

5. Stakeholder Communication & Collaboration

• Work collaboratively with Regional HR, Payroll, Employee Relations, HRIT, Global Process Owners and other HR Services teams.

• Maintain clear and professional communication with employees, managers and HR stakeholders.

• Support smooth handoffs between Delivery and specialist teams, ensuring ownership and next steps are clear.

• Build effective working relationships in a multilingual and multicultural environment.

• Support a consistent service experience for Spain-related HR operational activities.

Key Responsibilities

1. HR Case Management & Service Delivery

• Within the agreed scope manage employee and manager inquiries through ServiceNow across agreed HR processes for the Spanish market.
• Provide clear, accurate and professional support in Spanish and English, using approved policies, SOPs, templates and knowledge resources.
• Review, document and follow up on HR cases through ServiceNow or other applicable case management platforms.
• Resolve cases within the agreed scope of HR Services Delivery and coordinate with Regional HR, Payroll, Employee Relations, Legal, HRIT or other specialist teams when additional expertise is required.
• Ensure complete and accurate case notes, resolution steps, follow-up actions and handoff information.

2. Employee Lifecycle & HR Transaction Processing

• Support employee lifecycle activities for Spain, including onboarding, job changes, employee data updates, absence-related administration, documentation requests and offboarding activities.
• Process agreed HR transactions accurately and in line with documented procedures, internal controls and service expectations.
• Validate employee data and documentation to support accuracy, audit readiness and compliant execution.
• Coordinate with Payroll, HRIT and process owners where transactions require system checks, data corrections, approvals or handoffs.
• Support high-volume or time-sensitive activities while maintaining quality, accuracy and attention to detail.

3. Spanish Market Support & Process Knowledge

• Support Spain-related HR operational activities by applying strong knowledge of HR processes, local practices and documented guidance.
• Recognize when a case requires specialist input, legal interpretation, policy clarification or country-specific decision-making, and route it to the appropriate team.
• Contribute to the maintenance of Spain-specific process documentation, SOPs, templates and knowledge articles.
• Help ensure Spain-related HR Services activities are delivered consistently and within the agreed Delivery scope.
• Act as a practical point of reference for Spanish-language HR Services activity within the Lisbon team.

4. Service Quality, Controls & Continuous Improvement

• Apply agreed service standards, case categorisation, SLA expectations, internal controls and quality requirements.
• Support case audits, data quality checks and documentation reviews where required.
• Identify recurring operational issues, missing guidance, unclear handoffs or process gaps, and raise them for review.
• Suggest practical improvements to increase efficiency, documentation quality and employee experience.
• Participate in knowledge transfer, shadowing, reverse shadowing and operational readiness activities for Spain-related process transitions.

5. Stakeholder Communication & Collaboration

• Work collaboratively with Regional HR, Payroll, Employee Relations, HRIT, Global Process Owners and other HR Services teams.
• Maintain clear and professional communication with employees, managers and HR stakeholders.
• Support smooth handoffs between Delivery and specialist teams, ensuring ownership and next steps are clear.
• Build effective working relationships in a multilingual and multicultural environment.
• Support a consistent service experience for Spain-related HR operational activities.

What You’ll Bring

• Bachelor’s degree in Human Resources, Business Administration or a related field, or equivalent professional experience.
• Minimum 3 years of in HR Operations, Shared Services, customer service or administrative support experience, preferably in a multinational environment.
• Strong hands‑on experience in HR administration, employee lifecycle activities, employee data management or HR case handling.
• Ability to follow documented processes, SOPs and controls with accuracy and consistency.
• Strong attention to detail, data accuracy and documentation quality.
• Experience using HRIS and case management platforms such as Workday, SAP, Oracle, ServiceNow, ServiceNow or similar tools.
• Strong verbal and written communication skills, with the ability to provide clear, professional and empathetic service.
• Native or professional proficiency in Spanish and fluent written and spoken English are required, while Arabic language skills would be highly desirable and considered a strong advantage.

Skills & Competencies

• Process Discipline: Strong adherence to SOPs, controls, and quality standards.
• Judgment & Autonomy: Confident decision ‑ making
• Cultural Intelligence: Comfort operating within Spanish cultural and regulatory norms.
• Attention to Detail: High accuracy in documentation and transactions.
• Collaboration: Strong partnership with Spanish Regional HR stakeholders.

Why WTW?

• Work-Life Balance:Enjoy flexible working hours and hybrid working options to suit your lifestyle.
• Competitive Compensation:Benefit from an attractive, performance-related remuneration system.
• Global Exposure:Join an international consultancy with the security of a global corporation and renowned clients.
• Career Development:Experience a steep learning curve and ample opportunities for individual career growth through on-the-job learning and specialist training.
• Collaborative Culture:Work in a collegial, appreciative, and dynamic environment where decisions are made together.
• Impactful Work:Quickly take on responsibility and make an impact with direct customer contact.
• Community and Celebration:Participate in corporate events and celebrate our successes together.

Join Us!

Be part of a team that values innovation, excellence, and collaboration. At WTW, your career is more than just a job—it’s a journey.

Willis Towers Watson is an equal opportunity employer.