Administrative Specialist — Visa Sponsorship Available

OceanWave Maritime; Braga; On-site; EUR 18,000 - 21,000; Full time

Benefits offered by this job

Visa sponsorship

Job summary

OceanWave Maritime in Braga is seeking an Administrator to support office operations, organize documents, schedule meetings, and communicate with clients and vendors. This is a full-time role with visa sponsorship available for non-EU candidates.

The ideal candidate has prior administrative experience, is well-organized, detail-oriented, and capable of working independently. Proficiency in Microsoft Office and strong written and verbal communication are essential for success.

Qualifications

• Previous administrative experience is required.
• Strong organizational and time-management abilities.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Ability to work independently.

Responsibilities

• Organize and maintain office documents, such as reports, contracts, and invoices.
• Schedule appointments and meetings for staff members.
• Manage communication with clients and vendors through phone calls, emails, and in-person interactions.
• Assist with basic bookkeeping tasks.
• Keep track of office supplies inventory and place orders when necessary.
• Ensure the office is clean and well-maintained at all times.

Skills

Administrative experience

Organizational skills

Time management

Communication skills

Microsoft Office

English language

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

OceanWave Maritime in Braga is seeking an Administrator to support office operations, organize documents, schedule meetings, and communicate with clients and vendors. This is a full-time role with visa sponsorship available for non-EU candidates.

The ideal candidate has prior administrative experience, is well-organized, detail-oriented, and capable of working independently. Proficiency in Microsoft Office and strong written and verbal communication are essential for success.