Warsaw-Based Administrative Assistant – HR & Ops Support

infeurope S.A.; Województwo mazowieckie; Sur place; PLN 39 000 - 67 000; Temps partiel

Résumé du poste

infeurope S.A. / Dekra Praca in Warszawa, Poland, seeks an interim administrative support professional to handle general procedures, document flows, data entry, and meeting coordination. You will draft notes, letters, reports and assist in HR, finance, and procurement-related tasks.

The role covers multiple divisions including Administrative, HR, Operations, and Security, requiring strong organisation, attention to detail and English proficiency (C1).

Qualifications

• Minimum two years of post-secondary education.
• Relevant professional experience.
• Very good knowledge of English (C1).

Responsabilités

• Provide administrative support across general procedures.
• Support document flows and archiving.
• Draft notes, letters, reports and follow-ups on documents.
• Carry out data entry and monitor electronic databases.
• Assist in preparing and evaluating internal trainings.
• Assist in organizing online and physical meetings and drafting minutes.
• Assist in handling correspondence, arrange missions, flights, and agenda management.
• Support in preparation and follow-up of financial commitments and documents.
• Archive invoices, payment records and bank statements.
• Assist in procurement requests and reimbursement of claims in line with rules.
• Review and prepare documentation attached to claims, invoices and payment requests.
• Provide assistance in preparation, implementation and monitoring of contracts.
• Assist in preparing statistical data (tables, graphs, charts).
• Support drafting reports related to Frontex activities.
• Track and report team hours and expense reports.
• Monitor functional mailboxes and communicate with internal/external parties.
• Perform basic administrative tasks like copying and scanning.

Connaissances

English (C1)

Formation

Two years of post-secondary education

Outils

Advanced Record System

Description du poste

infeurope S.A. / Dekra Praca in Warszawa, Poland, seeks an interim administrative support professional to handle general procedures, document flows, data entry, and meeting coordination. You will draft notes, letters, reports and assist in HR, finance, and procurement-related tasks.

The role covers multiple divisions including Administrative, HR, Operations, and Security, requiring strong organisation, attention to detail and English proficiency (C1).