Temp Administrative Assistant - Warsaw, Data & Meetings

Infeurope S.A; Województwo mazowieckie; On-site; PLN 60,000 - 90,000; Full time

Job summary

Infeurope S.A. seeks Administrative Assistants (m/f/d) for a temporary assignment in Warsaw with Frontex, across multiple domains.

You will support general procedures, document flows, meetings, travel arrangements and reporting, while ensuring compliance with financial rules and HR/ICT tasks as needed.

Requirements include at least two years of post-secondary education and strong English skills (C1). This role is a short-term assignment with extension potential.

Qualifications

• Minimum two years of post-secondary education.
• Relevant professional experience.
• Very good knowledge of English (C1).

Responsibilities

• Provide general administrative support in procedures.
• Support document flows and archiving.
• Draft notes, letters, reports and follow-ups.
• Data entry and administration of electronic databases.
• Assist in organising meetings, including minutes and agendas.
• Assist with travel arrangements and calendar management.
• Support procurement, invoicing and claims documentation.
• Prepare statistical data (tables, graphs, charts).
• Monitor mailboxes and liaise with internal/external parties.
• Carry out basic administrative tasks such as copying and scanning.

Skills

Administrative support

Data entry

Office software

Communication

Education

Post-secondary education

Tools

MS Office

Job description

Infeurope S.A. seeks Administrative Assistants (m/f/d) for a temporary assignment in Warsaw with Frontex, across multiple domains.

You will support general procedures, document flows, meetings, travel arrangements and reporting, while ensuring compliance with financial rules and HR/ICT tasks as needed.

Requirements include at least two years of post-secondary education and strong English skills (C1). This role is a short-term assignment with extension potential.