Associate Project and Program Manager (fixed-term)

Wolters Kluwer; Warszawa; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Private medical care

MultiSport card

Birthday day off

10+ Leave program

Fridays 2-hour early finish

Vacation allowance

Training and development programs

Friendly working environment

Job summary

Wolters Kluwer Poland is seeking a motivated Project Coordinator to support the delivery of projects and programs under experienced PMs, gradually handling small projects.

You'll perform administrative tasks, organize meetings, maintain documentation, and collaborate with teams and suppliers in a flexible hybrid environment.

Requirements include a higher education degree (or master's in progress), basic knowledge of Agile/Waterfall, JIRA/Confluence, strong MS Office, and English at least B1.

Qualifications

• Higher education degree or currently pursuing a master's degree.
• Basic knowledge of project methodologies (Agile/Waterfall).
• Basic knowledge of project management tools: JIRA, Confluence, or similar.
• Understanding of basic technology concepts, e.g. app components, dev/test/prod environments.
• Proficiency in Microsoft Office.

Responsibilities

• Managing low-complexity, low-budget local projects throughout their full lifecycle, independently or with support from experienced PMs.
• Carrying out operational and administrative tasks, including preparing materials, organizing meetings, and updating documentation.
• Collaborating with project team members, business partners, and suppliers.
• Applying applicable project processes and methodologies.

Skills

Agile/Waterfall knowledge

English (B1)

Plan and organize work

Teamwork

Initiative and creativity

Willingness to learn

Education

Master's degree in progress

Higher education degree

Tools

JIRA

Confluence

MS Office

Job description

Purpose of the Position

Supporting the delivery of projects and programs by performing operational, administrative, and coordination tasks under the supervision of experienced Project Managers, while gradually taking on responsibility for independently managing small-scale projects.

Key Responsibilities

• Managing low-complexity, low-budget local projects throughout their full lifecycle, independently or with support from experienced Project Managers, including:
  • managing the project schedule, budget, and stakeholders
  • coordinating the work of the project team
  • monitoring and reporting progress in the project
  • ongoing management of changes and risks in the project
• Carrying out operational and administrative tasks, including:
  • preparing project materials, e.g. status updates, presentations, and summaries
  • supporting the organization of project meetings and workshops
  • maintaining and updating project documentation
• Collaborating with project team members, business partners, and suppliers
• Applying applicable project processes and methodologies

Requirements

• Higher education degree or currently pursuing a master's degree
• Basic knowledge of project methodologies (Agile/Waterfall), at least theoretical
• Basic knowledge of project management tools: JIRA, Confluence, or similar
• Understanding of basic technology concepts, e.g. application components, dev/test/prod environments
• Proficiency in Microsoft Office
• Openness to collaboration in project teams
• Willingness to learn and develop qualifications
• Willingness to take on challenges
• Ability to plan and organize work
• Teamwork and responsibility for assigned tasks
• Initiative, creativity, and engagement
• Orientation toward project and organizational goals
• English language skills - minimum B1 level

Nice to Have

• Experience in project management, ideally including IT projects

What We Offer

• Stable employment based on a full-time employment contract in a growing organization
• Opportunity to make a real impact by contributing to projects and programs across the organization
• Flexible hybrid working model
• Attractive benefits package, including:
  • private medical care
  • employer-subsidized MultiSport card
  • additional day off on your birthday
  • "10+ Leave" Program - an additional 10 days of paid leave for employees with at least 10 years of total work experience
  • Work-Life Balance Fridays - every second Friday of the month, we finish work 2 hours earlier
  • holiday allowance ("vacation benefit")
  • access to training and professional development programs
  • friendly working environment and support from an experienced team

Our Interview Practices

To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we're getting to know you - not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process.

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.