Trade Operations Specialist

Customs Support Group B.V.; Warszawa; Ibrido; PLN 60.000 - 90.000; Tempo pieno

Vantaggi offerti da questo lavoro

Comprehensive training

Career development

International company

Full-time permanent role

Descrizione del lavoro

Customs Support Group B.V. is seeking a Junior Trade Operations Specialist in Warsaw to support daily trade operations across client accounts. The role combines document review, data processing and follow-up to ensure accuracy and timely delivery.

Training is provided to help you develop knowledge across client activities, processes and systems. This junior position emphasizes detail-oriented work, structured processes, and collaboration with colleagues and external partners.

Competenze

• Attention to detail in handling documents and data.
• Process-oriented tasks require consistent accuracy.
• Strong organizational skills to manage priorities and deadlines.
• Proficient in Microsoft Excel and quick to learn new tools.
• Clear written and spoken English.
• Experience in operations, data processing, or logistics is advantageous.

Mansioni

• Review documents and data to ensure completeness, accuracy and consistency.
• Process and maintain information in client systems and trackers.
• Identify discrepancies and follow up on missing or incorrect details.
• Manage requests, monitor progress, and meet deadlines.
• Coordinate with colleagues, clients, and partners to resolve queries.
• Maintain clear records and support regular operational reporting.
• Follow procedures and escalate issues when needed.
• Suggest improvements to existing processes.
• Support additional operational activities as priorities evolve.

Conoscenze

Attention to detail

Organizational skills

English proficiency

Communication skills

Data processing

Team collaboration

Independent working after training

Learning new systems

Strumenti

Microsoft Excel

SAP

Descrizione del lavoro

Company Overview

We are a dynamic and forward-thinking customs services provider, committed to delivering exceptional customs and trade solutions to our clients. With a strong focus on operational excellence and high-quality service delivery, we are looking to strengthen our Operations team by hiring a detail-oriented and proactive Trade Operations Specialist.

Position Summary

As a Trade Operations Specialist, you will support the daily delivery of trade operations services across client accounts. The role combines document review, data processing and operational follow-up to ensure activities are completed accurately and within agreed deadlines.

This is a junior position suitable for someone who enjoys working with detailed information, structured processes and operational tasks. Training will be provided, with opportunities to develop your knowledge across different client activities, processes and systems.

Key Responsibilities

• Review documents and data to ensure completeness, accuracy and consistency.

• Process and maintain information in client systems and operational trackers.

• Compare information across different sources, identify discrepancies and follow up on missing or incorrect details.

• Manage assigned requests, monitor progress and ensure activities are completed within agreed deadlines.

• Coordinate with colleagues, clients and external partners to resolve operational queries.

• Maintain clear and accurate records and support regular operational reporting.

• Follow established procedures and elevate exceptions or issues when required.

• Identify and suggest practical improvements to existing operational processes.

• Support additional operational activities across client accounts as business priorities evolve.

Qualifications and Experience

• Strong attention to detail and a reliable approach to handling documents and data.

• Comfortable working with recurring, process-oriented tasks that require consistent accuracy.

• Good organisational skills and the ability to manage daily priorities and deadlines effectively.

• Proficiency in Microsoft Excel and confidence in learning new systems and tools.

• Clear communication skills and the ability to work collaboratively with colleagues and stakeholders.

• Ability to work independently after training and recognise when additional guidance or support is required.

• Good written and spoken English is required.

• Previous experience in operations or data processing, ideally within customs, trade or logistics, would be an advantage but is not required.

• Familiarity with SAP or similar business systems would be an advantage.

• Knowledge of German, French or another additional language would be an advantage.

What We Offer

• Competitive compensation based on experience.

• Comprehensive training and support to help you succeed in the role.

• Opportunity to develop your knowledge of trade operations, customs-related processes and client systems.

• Exposure to a variety of client accounts and operational activities.

• Opportunity to work in a collaborative and supportive team environment.

• Professional development opportunities within a growing international company.

• Full-time permanent role within the company.