T&E Junior Specialist

FEBS FUJIFILM Europe Business Service sp. z o.o.; Województwo pomorskie; Hybrid; PLN 39,000 - 67,000; Part time

Benefits offered by this job

Medicover Healthcare

UNIQA Life Insurance

Multisport

Mybenefit Cafeteria

Language classes

Transport reimbursements

Holiday bonus

Annual Performance Bonus

Leadership Development Program

SAP Academy

Hybrid work 50/50

Job summary

FEBS FUJIFILM Europe Business Service sp. z o.o. in Poland is seeking a part-time Travel & Expense Assistant to process employee expense reports in line with policies.

You will support daily operations, maintain process documentation, and collaborate with various corporate divisions while exploring process improvements.

Qualifications

• English language level allowing business communication.
• Good analytical skills
• Accuracy and attention to details
• Basic understanding of the T&E process
• Good command of Excel
• Experience working with Mobilexpense, Workday, and other T&E ERP systems (nice to have)
• Presenting level of commitment, responsibility, ownership
• Ability to understand customer needs

Responsibilities

• Processing employee claims accurately and in a timely manner while ensuring compliance with policy and processes
• Customer service: daily support of employes and business partners
• Take an active part in creating and keeping up to date process documentation
• Identifying potential process improvements initiatives
• Constant cooperation with various corporate divisions
• Observing and learning to resolve discrepancies in Travel & Expense systems
• Executing internal controls
• Maintaining daily contact with business partners
• Supporting internal and external projects
• Sharing knowledge with other team members
• Handling administrative tasks

Skills

Business English

Analytical skills

Attention to detail

Excel

T&E systems knowledge

Understanding customer needs

Tools

Mobilexpense

Workday

Job description

Overview

The primary purpose of the job is to ensure that employees travel expense reports are processed on timely manner in accordance with travel policies.

Responsibilities

1. 1. Processing employee claims accurately and in a timely manner while ensuring compliance with policy and processes
2. 2. Customer service: daily support of employes and business partners
3. 3. Take an active part in creating and keeping up to date process documentation
4. 4. Identifying potential process improvements initiatives
5. 5. Constant cooperation with various corporate divisions
6. 6. Observing and learning to resolve discrepancies in Travel & Expense systems
7. 7. Executing internal controls
8. 8. Maintaining daily contact with business partners
9. 9. Supporting internal and external projects
10. 10. Sharing knowledge with other team members
11. 11. Handling administrative tasks

Qualifications

• English language level allowing business communication
• Good analytical skills
• Accuracy and attention to details
• Basic understanding of the T&E process
• Good command of Excel
• Experience working with Mobilexpense, Workday, and other T&E ERP systems (nice to have)
• Presenting level of commitment, responsibility, ownership
• Ability to understand customer needs

What do we offer?

• Medicover Healthcare/UNIQA Life Insurance/Multisport
• Mybenefit Cafeteria
• Language classes
• Transport tickets reimbursements
• Holiday bonuses
• Annual Performance Bonus
• Leadership Development Program, Training Framework, SAP Academy
• 50/50 hybrid way of working

This position is offered on a part-time basis (0,5 FTE) under a fixed-term contract.

Information regarding remuneration will be provided prior to the commencement of employment.

Founded in 1934, FUJIFILM Holdings Corporation, headquartered in Tokyo, Japan, leverages its depth of knowledge and proprietary core technologies to deliver innovative products and services across the globe through the four key business segments of Healthcare, Electronics, Business Innovation and Imaging with over 70,000 employees. Guided and united by its Group Purpose of “Giving our world more smiles,” the company addresses social challenges and creates a positive impact on society through products, services, and business operations. Under its medium-term management plan, VISION2030, which ends in FY2030, Fujifilm aspires to continue its evolution into a company that creates value and smiles for various stakeholders as a collection of global leading businesses and achieve a global revenue of 4 trillion yen (24.8 billion EUR at an exchange rate of 161 JPY/EUR). In EMEA, Fujifilm operates over 75 group companies and subsidiaries across Europe, the Middle East and Africa with over 7,500 employees. Founded in 1966, FUJIFILM Europe GmbH, headquartered in Ratingen, Germany, operates as the strategic headquarters for the region. To the fiscal year ending 31 March 2025 (FY2024), regional revenue totalled 544.6 billion yen (3.38 billion EUR at an exchange rate of 161 JPY/EUR), approximately 17% of overall FUJIFILM Holdings Corporation revenue.