T&E Junior Specialist (Part-time position)

FUJIFILM Europe Business Service; Województwo pomorskie; Hybrid; PLN 67,000 - 112,000; Part time

Benefits offered by this job

Transport tickets reimbursements

Holiday bonuses

Annual Performance Bonus

50/50 hybrid work model

Job summary

FUJIFILM Europe Business Service is seeking a part-time Travel & Expenses Analyst to process employee expense reports in a timely manner, following travel policies. The role emphasizes accuracy, compliance and customer service.

You will handle claims, help document processes, support internal projects and collaborate with corporate divisions. The position offers a 50/50 hybrid work arrangement and a fixed-term contract, with remuneration disclosed prior to start.

Qualifications

• English for business communication.
• Good analytical skills.
• Accuracy and attention to detail.
• Basic understanding of the T&E process.
• Good command of Excel.
• Experience with Mobilexpense, Workday or similar T&E ERP systems (nice to have).
• Ability to understand customer needs.

Responsibilities

• Process employee travel expense claims accurately and timely.
• Provide daily customer service to employees and business partners.
• Maintain and update process documentation.
• Identify opportunities for process improvements.
• Cooperate with various corporate divisions.
• Observe and resolve discrepancies in Travel & Expense systems.
• Perform internal controls.
• Maintain daily contact with business partners.
• Support internal and external projects.
• Share knowledge with teammates.

Skills

English for business

Analytical skills

Attention to detail

Understanding of T&E process

Excel proficiency

Customer needs understanding

Ownership

Tools

Mobilexpense

Workday

T&E ERP systems

Job description

The primary purpose of the job is to ensure that employees travel expense reports are processed on timely manner in accordance with travel policies

MAIN RESPONSIBILITIES AND TASKS IN THE POSITION

1. Processing employee claims accurately and in a timely manner while ensuring compliance with policy and processes

2. Customer service: daily support of employes and business partners

3. Take an active part in creating and keeping up to date process documentation

4. Identifying potential process improvements initiatives

5. Constant cooperation with various corporate divisions

6. Observing and learning to resolve discrepancies in Travel & Expense systems

7. Executing internal controls

8. Maintaining daily contact with business partners

9. Supporting internal and external projects

10. Sharing knowledge with other team members

JOB REQUIREMENTS

Required knowledge and skills.

• English language level allowing business communication
• Good analytical skills
• Accuracy and attention to details
• Basic understanding of the T&E process
• Good command of Excel
• Experience working with Mobilexpense, Workday, and other T&E ERP systems (nice to have)
• Presenting level of commitment, responsibility, ownership
• Ability to understand customer needs

What do we offer?

• Transport tickets reimbursements
• Holiday bonuses
• Annual Performance Bonus
• 50/50 hybrid way of working

This position is offered on a part-time basis (0,5 FTE) under a fixed-term contract. Information regarding remuneration will be provided prior to the commencement of employment.