T&E Junior Specialist

Fujifilm Europe; Województwo pomorskie; Hybrid; PLN 30,000 - 40,000; Part time

Benefits offered by this job

Medicover healthcare

UNIQA life insurance

Multisport

Mybenefit cafeteria

Language classes

Transport tickets reimbursements

Holiday bonuses

Annual performance bonus

Leadership Development Program

Training framework

SAP Academy

Hybrid work arrangement

Job summary

Fujifilm Europe is seeking a part-time Travel & Expense Specialist (0.5 FTE) on a fixed-term contract in Poland. The role focuses on processing employee travel expense reports in line with policies and providing day-to-day administrative support.

You will work in a hybrid setup with colleagues across divisions, ensuring accuracy, timely processing, and ongoing documentation. English business communication and Excel proficiency are essential.

Qualifications

• Business-level English for communication.
• Strong analytical abilities and precision.
• Attention to accuracy and detail.
• Basic understanding of travel and expense processes.
• Proficient in Excel.
• Experience with Mobilexpense, Workday or similar T&E systems (nice to have).

Responsibilities

• Process employee travel expense claims accurately and timely.
• Provide daily customer service to employees and business partners.
• Maintain up-to-date process documentation.
• Identify opportunities for process improvements.
• Collaborate with various corporate divisions.
• Resolve discrepancies in Travel & Expense systems.
• Execute internal controls.
• Maintain daily contact with business partners.
• Support internal and external projects.
• Share knowledge with team members.
• Handle administrative tasks.

Skills

English (business)

Analytical skills

Attention to detail

T&E process basics

Excel

T&E ERP systems

Accountability

Customer focus

Job description

Overview

The primary purpose of the job is to ensure that employees travel expense reports are processed on timely manner in accordance with travel policies.

Overview

The primary purpose of the job is to ensure that employees travel expense reports are processed on timely manner in accordance with travel policies.

Responsibilities

• Processing employee claims accurately and in a timely manner while ensuring compliance with policy and processes
• Customer service: daily support of employes and business partners
• Take an active part in creating and keeping up to date process documentation
• Identifying potential process improvements initiatives
• Constant cooperation with various corporate divisions
• Observing and learning to resolve discrepancies in Travel & Expense systems
• Executing internal controls
• Maintaining daily contact with business partners
• Supporting internal and external projects
• Sharing knowledge with other team members
• Handling administrative tasks

Qualifications

• English language level allowing business communication
• Good analytical skills
• Accuracy and attention to details
• Basic understanding of the T&E process
• Good command of Excel
• Experience working with Mobilexpense, Workday, and other T&E ERP systems (nice to have)
• Presenting level of commitment, responsibility, ownership
• Ability to understand customer needs

What do we offer?

• Medicover Healthcare/UNIQA Life Insurance/Multisport
• Mybenefit Cafeteria
• Language classes
• Transport tickets reimbursements
• Holiday bonuses
• Annual Performance Bonus
• Leadership Development Program, Training Framework, SAP Academy
• 50/50 hybrid way of working

This position is offered on a part-time basis (0,5 FTE) under a fixed-term contract. Information regarding remuneration will be provided prior to the commencement of employment.