Senior Procurement Assistant (G6)

GloJobs; Warszawa; On-site; PLN 110,000 - 170,000; Full time

Job summary

OSCE in Warsaw is seeking a Senior Procurement Assistant (G6) to manage procurement activities across value levels and ensure timely delivery. The role reports to the Procurement Officer and focuses on process integrity and efficient sourcing.

The incumbent also serves as the departmental focal point for IRMA and acts as Oracle Super User, supporting staff with ToR/TS, bid preparations, and compliance reviews.

Qualifications

• Experience in preparing and processing tender invitations (RFP/ITB/RFQ).
• Ability to advise internal clients with ToR and Technical Specifications (TS).
• Review procurement requests for compliance.

Responsibilities

• Run procurement processes for goods and services through high, medium and low value purchases.
• Act as departmental focal point for IRMA and Oracle Super User.
• Provide support to programmatic staff with ToR/TS and bid preparations.

Skills

Procurement processes

Tender invitations

Stakeholder advisory on ToR/TS

Tools

Oracle

Job description

Senior Procurement Assistant (G6) at OSCE. Grade: G-6. Location: Warsaw, Poland. Application deadline: 20 October 2026. The Senior Procurement Assistant reports to Procurement Officer. The duties of the incumbent are two-fold. Firstly, the incumbent runs procurement processes related to acquiring goods and services through high, medium and low value purchases. Secondly, act as the departmental focal point as IRMA/Oracle Super User.

Procurement of Goods, Services and Works a.

• Prepares and processes Tender Invitations (Request for Proposals (RFP) and Initiation to Bids (ITB) and/or Requests for Quotes (RFQ)
• b. Supports and advises programmatic staff/internal clients with preparation of Terms of References (ToR) and Technical Specifications (TS).
• Reviews received procurements requests with ToR/TS for compliance.