Part-Time Administrative Coordinator – International Office

Osce; Warszawa; Hybrid; PLN 51,000 - 61,000; Part time

Benefits offered by this job

Medical insurance (Cigna)

Provident Fund

UN salary framework alignment

Job summary

OSCE Office for Democratic Institutions and Human Rights (ODIHR) in Warsaw seeks an Administrative Assistant to support day‑to‑day operations on a 50% part‑time basis. The incumbent will organize meetings, manage travel, and handle purchasing and records, while collaborating with diverse internal and external stakeholders.

Candidates should have completed secondary education and at least five years of relevant experience, with strong English communication skills and computer literacy in

Qualifications

• Completed secondary education.
• Minimum of 5 years of relevant work experience.
• Experience in project administration and management.

Responsibilities

• Organizing day-to-day administrative and logistical support for the department.
• Planning and delivering logistical arrangements for meetings, workshops, and events.
• Managing travel arrangements for staff and participants.
• Processing and tracking purchase requisitions, payments, and invoices.
• Drafting routine correspondence and maintaining records.
• Maintaining digital and physical document management systems.
• Providing backup administrative support during peak workloads.
• Liaising with experts, consultants, and service providers to support procedures.

Skills

English communication

Polish language knowledge

multitasking

Microsoft Office

Education

High School Diploma

Tools

Microsoft Office

Job description

OSCE Office for Democratic Institutions and Human Rights (ODIHR) in Warsaw seeks an Administrative Assistant to support day‑to‑day operations on a 50% part‑time basis. The incumbent will organize meetings, manage travel, and handle purchasing and records, while collaborating with diverse internal and external stakeholders.

Candidates should have completed secondary education and at least five years of relevant experience, with strong English communication skills and computer literacy in