Senior Office Operations & Facilities Lead

Linklaters Italy; Warszawa; On-site; PLN 180,000 - 240,000; Full time

Benefits offered by this job

Private medical care

Free in-house fitness centre

Life insurance

Worldwide travel insurance for biz and

Benefit Multisport club card or subsid

Job summary

Linklaters Warsaw is recruiting an Office Operations Manager to lead strategic office and facilities management, workplace experience, supplier oversight, ESG and CSR initiatives. You will collaborate with senior stakeholders in Warsaw, the Head of Operations Europe and the wider Linklaters network to support strategic planning, service delivery and continuous improvement across the Warsaw office.

You will manage space planning, office set-ups and renovations, vendor contracts, cost control and

Qualifications

• 3–5 years of experience in a similar role within an international, matrix organisation.
• Experience delivering office set-ups or major refurbishments, including coordination and change mgmt.
• Ability to manage multiple projects and priorities in a fast-paced environment, with strong organisational skills and attention to detail.
• Fluent in English and Polish, both spoken and written.

Responsibilities

• Lead strategic planning of office space in Warsaw with senior stakeholders.
• Design, plan and oversee new office space set-up and major refurbishments.
• Oversee supplier and contract management, including performance and cost controls.
• Lead and coach team members, set priorities and foster a high‑performing service culture.
• Act as backup for the Office Assistant to ensure continuity of administration and support.

Skills

People leadership

Stakeholder management

Office management

Cost control

Supplier management

ESG/CSR

ISO standards

English & Polish

Tools

Microsoft Office

Excel

Job description

Linklaters Warsaw is recruiting an Office Operations Manager to lead strategic office and facilities management, workplace experience, supplier oversight, ESG and CSR initiatives. You will collaborate with senior stakeholders in Warsaw, the Head of Operations Europe and the wider Linklaters network to support strategic planning, service delivery and continuous improvement across the Warsaw office.

You will manage space planning, office set-ups and renovations, vendor contracts, cost control and