PMO Coordinator

Linklaters; Warszawa; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Private medical insurance

On-site gym and bike facilities

Group Life insurance

Worldwide personal travel insurance

Subsidised transport card

Training opportunities

Job summary

Linklaters Global Solutions in Warsaw is recruiting a PMO Coordinator to support the firm’s project portfolio, ensuring alignment to standard processes, governance, and reporting.

You will work with PMO Services Manager, project delivery teams, Finance, Technology & Data, and other PMO professionals to maintain portfolio documentation, budgets and KPIs, and enable effective knowledge management.

Qualifications

• 3+ years overall experience, 1–2 years in a PMO or related role.
• Proficient with MS Office and project management tools.
• Legal or professional services experience is a plus.
• Strong numerical and data analysis skills.
• Clear communication across all levels.

Responsibilities

• Provide PMO services to support delivery of the firm’s project portfolio.
• Maintain portfolio documentation (plans, resource/benefits/risk logs).
• Support portfolio governance meetings and manage the budget.
• Prepare portfolio reports from delivery teams and PMO members.
• Ensure information and knowledge management; keep records accessible.

Skills

PMO principles

Portfolio management

Data analysis

Microsoft Office

Communication skills

Stakeholder management

Budgeting

Tools

PMO tools

Job description

For Linklaters Global Solutions in Warsaw, we are currently recruiting for the PMO Coordinator role.

Your role

You will be responsible for providing PMO services to support the effective delivery of the firm’s project portfolio, including ensuring alignment to standard processes, application of best practice methods, tools and templates, management reporting, quality assurance and facilitating portfolio governance.

You will work closely with the PMO Services Manager, Technology PMO Manager, project delivery teams, Finance, Technology & Data, and other PMO professionals.

As a PMO Coordinator you will:

• Support the evaluation, classification and prioritisation of new project demand.
• Maintain accurate and complete portfolio-level documentation, for example portfolio delivery plans, resource plans, benefits plans, and risk and issue logs.
• Support portfolio governance meetings and help manage the project portfolio budget.
• Prepare portfolio management reports, assimilating information from our project delivery teams, other PMO team members and seeking clarification as needed.
• Enable effective information management and knowledge management practises. Ensure that portfolio records and underlying project delivery information is accessible and well-organised and facilitate knowledge-sharing.
• Perform ad-hoc analysis as required, for example relating to project portfolio performance, and in support of other Linklaters’ business processes (e.g. business planning, financial year-end).
• Maintain, and work closely with the PMO Services Manager to support the continuous improvement of, the shared services PMO model, including the service catalogue, key performance indicators (KPIs), reporting cadence, supporting processes, and operating procedures
• Support the implementation and ongoing operation of the firm’s project portfolio management (PPM) solution.
• In addition, the role-holder will be expected to actively participate in our growing community of PMO professionals and engage with the broader development of our PMO capabilities in the firm.

Your experience

• Min. 3 years’ overall professional experience, including 1-2 years in a PMO, portfolio PMO, or related project or programme co-ordination role.
• Proficient with the Microsoft Office suite, including Word, Excel, PowerPoint, ideally with experience using dedicated project portfolio management, project or task management tools.
• Previous experience of working in legal services or professional services environment would be advantageous.
• Excellent attention to detail. Confident with numbers, the analysis of data and financial management information.
• Able to communicate effectively at all levels - clearly and succinctly conveying ideas and options.
• Embraces accountability and sets an example to others; proactive and action-oriented, driving continuous improvement to ways of working.
• Inclusive, aware of the needs of, and supportive of, all team members.

Location

• Warsaw (hybrid model – min. 2 days per week at the office)

Type of contract:

• Contract of employment

Benefits:

Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you’ll be making to our success. These include:

• Private medical insurance
• On-site gym and bike facilities
• Group Life insurance
• Firm funded worldwide personal travel insurance, for you and your family
• Subsidised sport card or public transportation card
• Wide range of training opportunities

Linklaters:

Linklaters is a global law firm, providing legal services in 20 countries and through 30 offices.

Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.

We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.

Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.

We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team, with a common goal.

What sets us apart

At Linklaters

• We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business
• We belong to a firm that embodies its corporate social, environment and governance responsibility commitments
• We celebrate diversity, equity and inclusion so our people can bring themselves to work
• We advocate speak‑up culture to empower our people in sharing their voices and an open‑door policy to ensure they are listened to
• We invest in custom-fit career paths for our people in line with their talents and aspirations
• We provide agile working solutions to meet the changing needs of our people and our business
• We are committed to people first relationships based on mutual trust, respect and appreciation
• We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed
• We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others

Technical Skills:

Budget Management, Cost Management, Data Analysis, Dependency Management, Microsoft Office, Plan Management, Portfolio Management, PPM Frameworks & Methodologies, Process Design, Process Improvements, Project/Initiative Benefits Management, Project Management, Project Management Office (PMO), Quality Assurance (QA), Resource Management, Risk Management, Schedule Management

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.