Office Operations Manager

Linklaters; Warszawa; On-site; PLN 160,000 - 230,000; Full time

Benefits offered by this job

Private medical care

Free in-house fitness centre

Life insurance

Worldwide travel insurance

Benefit Multisport club card or subsid

Wide range of training opportunities

Job summary

Linklaters Warsaw is seeking an Office Operations Manager to lead strategic office and facilities planning, workplace experience, supplier oversight and ESG considerations. You will partner with senior stakeholders across Warsaw and Europe to drive efficient, safe and flexible office operations that support growth and employee wellbeing.

The role emphasizes collaboration, project leadership, and continuous improvement of the Warsaw office environment, including hybrid working developments and

Responsibilities

• Lead strategic planning of office space in Warsaw with senior stakeholders.
• Design and oversee new office space set-up including layout and change management.
• Provide recommendations on workplace strategy to leadership teams.
• Monitor facilities to ensure safety, compliance, efficiency and alignment with needs.
• Coordinate reception services and maintain a welcoming environment for staff and visitors.
• Contribute to office design and continuous improvement, focusing on ergonomics and productivity.
• Identify and implement modern workplace solutions and hybrid working enhancements.
• Use feedback and data to optimize costs and improve comfort and wellbeing.

Skills

Facilities management

Strategic planning

Stakeholder management

ESG & CSR

Supplier management

Employee engagement

Budget management

Job description

For Linklaters Warsaw, we are currently recruiting for the Office Operations Manager role.

About the Team

Join our local Operations team responsible for office and facilities management, workplace experience, supplier oversight, ESG, CSR and employee engagement initiatives. Collaborating with senior stakeholders in Warsaw, the Head of Operations Europe and wider Linklaters teams, the team supports strategic planning, service delivery, office projects and continuous improvement across the Warsaw office.

You will be responsible for:

Strategic office and facilities management

• Lead strategic planning of office space in Warsaw, working closely with senior stakeholders to understand current and future business needs.
• Design, plan and oversee new office space set-up, including layout, workplace standards, operational readiness and employee change management.
• Provide expert recommendations on workplace strategy and office developments to the LGS Warsaw Core Management Team and other senior stakeholders.
• Monitor office space and facilities to ensure they remain safe, compliant, efficient and aligned with evolving business requirements.

Workplace experience and office environment

• Ensure excellent coordination of reception services and help create a welcoming, professional environment for employees and visitors.
• Contribute to the design and continuous improvement of the Warsaw office, with a focus on ergonomics, functionality, employee experience and future growth.
• Bring fresh ideas and market insight on modern workplace solutions and technologies that support collaboration, hybrid working and expansion.
• Use employee feedback and data to identify improvements, optimise costs and enhance comfort, wellbeing and productivity.

Supplier and cost management

• Take ownership of selected facilities- and operations-related suppliers and contracts, from sourcing and selection through to performance management and exit where needed.
• Embed firmwide responsible supplier management principles and environmental, social and governance considerations in supplier selection and ongoing evaluation.
• Optimise supplier performance, service quality and spend to ensure value for money and alignment with firm standards.
• Ensure office supplies and key workplace services are available and managed in a cost-effective way.

People leadership

• Lead and support team members by setting clear objectives, defining priorities and fostering a high-performing, service-oriented culture.
• Manage, coach and develop junior team member(s), providing regular feedback and encouraging growth and development.
• Allocate team resources effectively to respond to changing business needs and service expectations.
• Role model collaborative behaviours and build strong relationships with stakeholders in Warsaw and across the wider Linklaters network.

Operational support

• Act as backup for the LGS Warsaw Office Assistant during absences, ensuring continuity of office administration, reception services and personal assistant support for the Head of LGS Transformation & Service Delivery and other key managers as required.

Benefits

• Private medical care
• Free in-house fitness centre
• Life insurance
• Worldwide travel insurance for business and non-business travel
• Benefit Multisport club card or subsidised travel card
• Wide range of training opportunities

About Linklaters

Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.

We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.

Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.

We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.

We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

What sets us apart

• We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business
• We belong to a firm that embodies its corporate social, environment and governance responsibility commitments
• We celebrate diversity, equity and inclusion so our people can bring themselves to work
• We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to
• We invest in custom-fit career paths for our people in line with their talents and aspirations
• We provide agile working solutions to meet the changing needs of our people and our business
• We are committed to people first relationships based on mutual trust, respect and appreciation
• We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed
• We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others