Senior Office & Finance Administrator

Teoxane; Polska; Hybrid; PLN 45,000 - 75,000; Full time

Job summary

Teoxane Laboratories, established in Geneva, is seeking an Office & Accounting Administrator to support daily office operations and financial processes in Poland. You will manage contracts, invoices, payroll support, and liaise with IT and vendors while ensuring health and safety guidelines.

The ideal candidate has a diploma in business administration or finance, 5+ years of experience, strong MS Office skills, and fluency in English and Polish.

Qualifications

• Diploma in Business Administration/Management, Accounting, Finance.
• Minimum of 5 years in a similar administrative or accounting support role.
• Proficient with MS Office and basic accounting/ERP software.
• Understanding of bookkeeping principles and financial documentation.
• Fluency in English and Polish.

Responsibilities

• Manage daily office workflows and provide general administrative support.
• Welcome and take care of office visitors.
• Manage office contracts, costs, and supplies.
• Coordinate external service providers and organize general office maintenance and repairs.
• Liaise with IT on issues, user setup, and system management.
• Manage the meeting rooms and their booking system and maintain health and safety compliance.
• Book travel and hotel arrangements and organize internal meetings and customer events.
• Process invoices, payments, and expense reports, and maintain accurate financial records.
• Manage accounts payable and receivable, including invoicing and payment follow-up.
• Assist with payroll processing and basic financial reporting, liaising with the finance team as needed.
• Maintain accounting systems and ensure proper filing and archiving financial documents.
• Support budgeting, forecasting, and compliance with financial regulations.

Skills

MS Office

Excel

English

Polish

Time management

Attention to detail

Education

Diploma in Business Administration/Management, Accounting, Finance, or a relevant field

Job description

Teoxane Laboratories, established in Geneva, is seeking an Office & Accounting Administrator to support daily office operations and financial processes in Poland. You will manage contracts, invoices, payroll support, and liaise with IT and vendors while ensuring health and safety guidelines.

The ideal candidate has a diploma in business administration or finance, 5+ years of experience, strong MS Office skills, and fluency in English and Polish.