Senior Labor Procurement Specialist

SHEIN; Kąty Wrocławskie; On-site; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Annual bonus

Multisport card

Free parking

Life & health insurance

Job summary

SHEIN is seeking a Procurement & Labor Relations Specialist to manage daily labor procurement for the Polish warehouse cluster. You will lead supplier negotiations, monitor onboarding targets, and implement KPI dashboards to drive cost efficiency.

Responsibilities include ensuring compliant outsourcing, evaluating full-package models, and transforming forecast data into recruitment plans. A strong background in Excel, SQL, Python, and Power BI is preferred, with fluency in English and Polish.

Qualifications

• Bachelor's degree in a related field preferred.
• 3+ years in HR procurement, supplier management, or labor relations.
• Understand Polish labor laws and regulations and ensure compliance.
• Proficient Excel data analysis; SQL/Python/BI tools preferred.
• Fluent in English and Polish for cross-cultural communication.

Responsibilities

• Oversee daily procurement execution with multiple suppliers and ensure on-time PO status.
• Lead negotiations with labor suppliers and evaluate supplier introductions.
• Develop KPI assessments and cost-reduction initiatives.
• Create dashboards to monitor labor distribution, onboarding targets, and gaps.
• Ensure compliance with local labor laws and outsourcing contracts.

Skills

Excel data analysis

SQL

Python

Power BI

Labour law knowledge (Polish)

Supplier management

Negotiation

Cost optimization

Data visualization

English & Polish fluency

Education

Bachelor's degree or above

Tools

Power BI

SQL

Python

ECO

Job description

• Manage the daily procurement execution of multiple suppliers, ensuring PO status is normal and on time;
• Lead business negotiations with labor suppliers in the Polish warehouse cluster, and liaise with labor suppliers;
• Participate in supplier introduction evaluation, daily on-site service standard supervision, anomaly feedback and replacement suggestions, and establish a supplier KPI assessment system;
• Monitor the labor distribution, onboarding targets, and manpower supply gaps across warehouse clusters, and establish data visualization dashboards;
• Evaluate the feasibility of the Outsourcing model, conduct in-depth negotiations with suppliers on full-package management models, and accelerate the recruitment process;
• Receive and analyze supplier quotations to provide the most cost-effective solutions for rapid manpower replenishment during peak periods;
• Responsible for the entire procurement process for outsourced services, including closed-loop management of the entire chain from purchase order (PO) submission to service confirmation and invoice verification;
• Drive optimization of service confirmation and invoice submission timeliness;
• Establish a human resource cost decomposition model, reducing labor costs through optimizing salary structures, controlling the proportion of auxiliary positions, and implementing piece-rate wages;
• Output monthly/weekly procurement cost reports, analyze cost drivers, and promote the implementation of cost reduction project;
• Receive weekly order volume forecasts from the planning department and distribute them to labor suppliers for execution;
• Monitor actual attendance daily through systems and drive online processes to improve management efficiency;
• Conduct in-depth research on Polish labor laws and regulations, internalize employment compliance requirements;
• Ensure all labor contracts and outsourcing agreements comply with the local legal framework and effectively manage compliance risks.

Our requirements

• Bachelor's degree or above, with preference given to candidates majoring in Human Resource Management, Supply Chain Management, Business Administration, or related fields;
• 3+ years of experience in human resource procurement, supplier management, or labor relations;
• Familiar with the entire labor procurement process (supplier introduction → contract negotiation → KPI assessment → replacement management), with the ability to independently lead supplier evaluation and price negotiation;
• Understand Polish labor laws and regulations, ensuring compliance and mitigating labor risks;
• Proficient in Excel data analysis and report creation; experience with SQL/Python/BI tools (Power BI) is preferred;
• Proficient in using overseas workforce management systems such as ECO, with experience in system optimization and implementation;
• Able to utilize parameters such as UPH, attendance rate, and turnover rate to transform business forecasts into recruitment demand plans;
• Proficient in using AI tools (DeepSeek/ChatGPT, etc.) to enhance daily work efficiency.
• Fluency in English and Polish, with the ability to communicate effectively in a multicultural warehouse and corporate environment.

What we offer

• Competitive salary based on experience, benefits package provided
• Opportunities for development in the organization
• Annual bonus
• Access to company training and learning platform
• Multisport card
• Subsidized lunches for 1 PLN (meat, vegetarian, or Chinese options)
• Free parking
• Company benefit fund
• Multiple team-building activities throughout the year
• Fruits and healthy snacks at work
• Fully employer-funded life & health insurance at Nationale-Nederlander

About us:

SHEIN is a global online fashion and lifestyle retailer, providing an extensive range of affordable, SHEIN-branded apparel and products sourced from a global network of vendors. Since our founding in 2012, we have expanded to serve customers in over 160 countries worldwide. Our EMEA headquarters are in Dublin, and we now operate over 15 offices across the EMEA region.

At SHEIN, our culture is driven by our core values: Customer First, Take Ownership, Deliver Results, Make Change, and Celebrate Diversity. These are not just words, they are the principles that guide our work as we strive to meet the needs of our customers around the world.

Learn more about SHEIN by following us at https://careers.shein.com/ and Homepage - SHEIN Group.