Senior Administrative Coordinator

MSD Polska; Województwo mazowieckie; Hybrid; PLN 42,000 - 60,000; Full time

Benefits offered by this job

Independent international team work

Permanent contract with rich benefits

Job summary

MSD Polska in Poland seeks a Senior Administrative Coordinator to support managers and teams within the Data Integration & Automation hub. The role emphasizes organizational excellence, multi-task coordination, and effective communication with executives and clients.

You will handle secretarial duties, coordinate travel and events, assist with vendor management, and help maintain finance-related processes. Fluency in English and strong organizational skills are essential, with hybrid work and

Qualifications

• The individual must possess strong communication and people (social) skills; have some experience with event planning/coordination and general office arrangements

Responsibilities

• Conduct general secretarial/clerical duties and support overall office arrangements
• Support managers and team with variety of regular tasks and initiatives on daily basis
• Organize and plan variety of visitors’ agendas; receive guests, provide guidance, and coordinate inquiries
• Organize team’s meetings, trainings, and other events; help with overall preparation and contact with involved vendors
• Organize complex international travel arrangements and manage expense reports
• Support finance systems management as per management request
• Communicate at a high level to effectively interact with company executives and their administrative/executive assistants and internal/external clients
• Organize archiving activities as needed, including external vendor document management
• Manage a correspondence of the department and coordinate an appropriate movement of documents and information

Skills

Confidentiality

Database Management

Event Planning

Executive Relationship Management

Extensive Traveling

File Management

International Travel Arrangements

Inventory Management

Office Administration

Office Management

Payment Handling

Prioritization

Processing Expense Reports

Project Coordination

Purchase Order Management

Secretarial Work

Travel and Expense Management

Travel Coordination

Vendor Management

Education

University degree preferred

Tools

MS Office

Job description

Senior Administrative Coordinator

The Senior Administrative Coordinator will support managers and their teams within Data Integration & Automation hub.

Job Description

Senior Administrative Coordinator will support managers and their teams within Data Integration & Automation hub.

Job responsibilities require coordination of multiple tasks to complete work assignments, which include analytical thinking, organization skills, independent judgement, creativity, and problem-solving skills.

This position also requires strong communication skills for effective interaction with administrative colleagues, company executives and internal/external clients/vendors both on-site and remotely to maintain overall workflow.

Primary Responsibilities Include, But Are Not Limited To

• Conduct general secretarial/clerical duties and support overall office arrangements
• Support managers and team with variety of regular tasks and initiatives on daily basis
• Organize and plan variety of visitors’ agendas; receive guests, provide guidance, and coordinate inquiries
• Organize team’s meetings, trainings, and other events; help with overall preparation and contact with involved vendors
• Organize complex international travel arrangements and manage expense reports
• Support finance systems management as per management request
• Communicate at a high level to effectively interact with company executives and their administrative/executive assistants and internal/external clients
• Organize archiving activities as needed, including external vendor document management
• Manage a correspondence of the department and coordinate an appropriate movement of documents and information

Qualifications

The individual must possess strong communication and people (social) skills; have some experience with event planning/coordination and general office arrangements

• Fluency in English (spoken and written, B2 level minimum)
• University degree preferred
• Minimum of 1 year of administrative experience (international company would be an advantage); experience of dealing with different time zones is a plus
• Proficiency in computer skills (MS Office applications)
• Experience with international travel organization would be an advantage
• Ability to handle and effectively prioritize many simultaneous assignments
• Accuracy and attention to detail in all aspects of work
• Responsive and solution-oriented attitude
• Good organizational and communication skills (both in Polish and English) with the ability to foster good relationships with staff
• Flexible and mature attitude with the ability to work unsupervised
• High reliability, integrity, and confidentiality in handling jobs

We are offering

• Independent work in an international team in a company with an established position on the market
• Employment based on a permanent employment contract with a rich package of benefits

Required Skills

Confidentiality, Database Management, Event Planning, Executive Relationship Management, Extensive Traveling, File Management, International Travel Arrangements, Inventory Management, Office Administration, Office Management, Payment Handling, Prioritization, Processing Expense Reports, Project Coordination, Purchase Order Management, Secretarial Work, Travel and Expense Management, Travel Coordination, Vendor Management

Employee Status

Regular

Relocation

Domestic

VISA Sponsorship

No

Travel Requirements

10%

Flexible Work Arrangements

Hybrid

Shift

Not Indicated

Valid Driving License

No

Hazardous Material(s)

n/a

Job Posting End Date

11/16/2026

A job posting is effective until 11 59 59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID R424928