Senior Administrative Coordinator

1217 MSD Polska sp.z.o.o.; Województwo mazowieckie; On-site; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Independent work in an international团队

Permanent employment with rich package

Job summary

MSD is seeking a Senior Administrative Coordinator to support the Data Integration & Automation hub. The role involves coordinating diverse tasks, organizing travel, meetings, and events, and ensuring smooth communications with executives, staff, and external partners.

The candidate should be fluent in English (minimum B2), possess a university degree, and have at least 1 year of administrative experience. Understanding of international time zones is a plus.

Qualifications

• Fluency in English (spoken and written) at B2 level minimum.
• University degree preferred; administrative experience is valued.
• Experience with international travel organization is a plus.
• Ability to handle multiple tasks and prioritize accurately.

Responsibilities

• Conduct general secretarial/clerical duties and support office arrangements.
• Support managers and team with regular tasks and initiatives daily.
• Organize visitors' agendas; greet guests and coordinate inquiries.
• Organize meetings, trainings and events; manage vendor contacts for prep.
• Arrange complex international travel and manage expense reports.
• Support finance systems management as requested by management.
• Communicate effectively with executives, assistants, clients and vendors.
• Coordinate document archiving and movement of information.

Skills

Confidentiality

Event Planning

Secretarial Work

Office Administration

Travel Coordination

International Travel Arrangements

Vendor Management

Payment Handling

Database Management

Education

University degree

Tools

MS Office

Job description

Job Description Senior Administrative Coordinator

The Senior Administrative Coordinator will support managers and their teams within Data Integration & Automation hub. Job responsibilities require coordination of multiple tasks to complete work assignments, which include analytical thinking, organization skills, independent judgement, creativity, and problem-solving skills. This position also requires strong communication skills for effective interaction with administrative colleagues, company executives and internal/external clients/vendors both on-site and remotely to maintain overall workflow.

Primary responsibilities include, but are not limited to:

• Conduct general secretarial/clerical duties and support overall office arrangements
• Support managers and team with variety of regular tasks and initiatives on daily basis
• Organize and plan variety of visitors’ agendas; receive guests, provide guidance, and coordinate inquiries
• Organize team’s meetings, trainings, and other events; help with overall preparation and contact with involved vendors
• Organize complex international travel arrangements and manage expense reports
• Support finance systems management as per management request
• Communicate at a high level to effectively interact with company executives and their administrative/executive assistants and internal/external clients
• Organize archiving activities as needed, including external vendor document management
• Manage a correspondence of the department and coordinate an appropriate movement of documents and information

Qualifications:

The individual must possess strong communication and people (social) skills; have some experience with event planning/coordination and general office arrangements: Fluency in English (spoken and written, B2 level minimum) University degree preferred Minimum of 1 year of administrative experience (international company would be an advantage); experience of dealing with different time zones is a plus Proficiency in computer skills (MS Office applications) Experience with international travel organization would be an advantage Ability to handle and effectively prioritize many simultaneous assignments Accuracy and attention to detail in all aspects of work Responsive and solution-oriented attitude Good organizational and communication skills (both in Polish and English) with the ability to foster good relationships with staff Flexible and mature attitude with the ability to work unsupervised High reliability, integrity, and confidentiality in handling jobs

We are offering:

Independent work in an international team in a company with an established position on the market Employment based on a permanent employment contract with a rich package of benefits

Additional location(s) Compensation Information:

Required Skills:

• Confidentiality
• Database Management
• Event Planning
• Executive Relationship Management
• Extensive Traveling
• File Management
• International Travel Arrangements
• Inventory Management
• Office Administration
• Office Management
• Payment Handling
• Prioritization
• Processing Expense Reports
• Project Coordination
• Purchase Order Management
• Secretarial Work
• Travel and Expense Management
• Travel Coordination
• Vendor Management

Employee Status: Regular Relocation: Domestic VISA Sponsorship: No Travel Requirements: 10% Flexible Work Arrangements: Hybrid Shift: Not Indicated Valid Driving License: No Hazardous Material(s): n/a

Job Posting End Date: 11/16/2026 *A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Our company is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where we have codified our legacy for over a century. Our success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare.