Remote Part-Time Billing & Collections Specialist

Astor Simovitch LLP; Poland; Remote; PLN 123,199 - 147,839; Part time

Job summary

Astor Simovitch LLP, a growing family law firm, seeks a part‑time Billing & Collections Specialist to manage timekeeping, billing, and collections with empathy and professionalism. The role involves handling time entries, invoicing, retainer replenishment, and payment processing while interacting directly with clients.

Ideal candidates are detail‑oriented, highly organized, tech‑savvy, and comfortable discussing billing matters.

Qualifications

• Two+ years of experience in billing/collections in a professional services setting, preferably a law firm.
• Proficiency with Excel and QuickBooks or similar accounting software.
• Ability to maintain confidentiality and handle sensitive client information with discretion.
• Comfortable communicating billing details to clients with empathy and professionalism.

Responsibilities

• Review timekeeping and entries for accuracy and timeliness.
• Edit and proofread bills to reflect progress and value to clients.
• Generate pre-bills bi-weekly or monthly for owner review.
• Prepare and send final invoices and statements to clients.
• Process client payments and manage retainer/trust accounts and installments.
• Monitor payments and negotiate payment plans within firm guidelines.
• Oversee early-stage accounts receivable collections and coordinate withdrawals as needed.
• Address client billing questions and maintain professional relationships.

Skills

Detail-oriented

Organized

Tech-savvy

Client communication

Tools

Excel

QuickBooks

Law firm case management software

Job description

Astor Simovitch LLP, a growing family law firm, seeks a part‑time Billing & Collections Specialist to manage timekeeping, billing, and collections with empathy and professionalism. The role involves handling time entries, invoicing, retainer replenishment, and payment processing while interacting directly with clients.

Ideal candidates are detail‑oriented, highly organized, tech‑savvy, and comfortable discussing billing matters.