Remote Operations Lead — Drive Structure & Growth

Digital Forms; Polska; Remote; Full time

Benefits offered by this job

Fully remote work

Flexible hours

Long-term B2B cooperation

Direct work with CEO

Job summary

Digital Forms is hiring an Operations Manager to serve as the organizational backbone, ensuring structured, documented, and timely completion of contracts, invoices, recruitment support, and vendor management.

You will report to the CEO and work with team leads in a senior, hands-on role focused on compliant, transparent daily operations across finance, HR, travel, and process documentation.

Qualifications

• Proven experience in administration, operations, or finance coordination.
• Strong organizational and multitasking skills with close attention to detail.
• Excellent communication in Polish and English.
• Familiarity with Notion, Slack, Google Workspace, and accounting systems.

Responsibilities

• Oversee day-to-day administrative processes and ensure nothing slips through the cracks.
• Manage contracts: creating, extending, collecting signatures, and archiving.
• Handle invoices: issuing, verifying, collecting, and scheduling payments.
• Coordinate transfers and payments in the bank.
• Maintain order in the internal knowledge base (Notion) for admin and finance processes.
• Support compliance with internal policies (invoice flow, approval rules, procurement).
• Track vendors, renewals, and small procurement tasks.
• Communicate with our accountant and external financial partners.
• Support monthly financial closing by ensuring invoices, data, and receipts are complete.
• Help manage budgets for purchases and company expenses.
• Purchase company equipment, software, and other items when needed.
• Prepare and manage contracts for new hires and contractors.
• Book hotels, trains, and flights; organize internal events and company gatherings.
• Help find office or coworking space when needed.
• Continuously document and improve internal processes; keep procedures up to date in the knowledge base.
• Assist the CEO in coordinating communication between teams, vendors, and partners; follow up on pending issues.

Skills

Administration & operations

Organizational multitasking

Polish and English communication

Tools

Notion

Slack

Google Workspace

Accounting systems

Job description

Digital Forms is hiring an Operations Manager to serve as the organizational backbone, ensuring structured, documented, and timely completion of contracts, invoices, recruitment support, and vendor management.

You will report to the CEO and work with team leads in a senior, hands-on role focused on compliant, transparent daily operations across finance, HR, travel, and process documentation.