Remote Administrative Assistant (German) – Warsaw

Oliver Wyman; Warszawa; Hybrid; PLN 52,000 - 78,000; Full time

Benefits offered by this job

Private health care

Insurance

Sport card

Lunch card

Saving plan

Pension plan

Job summary

Oliver Wyman in Warsaw is seeking an Administrative Assistant who speaks fluent English and German to provide remote executive support from our Warsaw Office.

You will manage calendars, travel, timesheets, expense reports, CRM and client and team support, ensuring accuracy and timely communication in a fast-paced international environment.

The role offers a full-time contract with a competitive package and opportunities for mentoring, training and career growth.

Qualifications

• Impeccable written and oral English and German language (C1 - C2).
• Strong client service attitude.
• Excellent interpersonal and communication skills.
• Good team player.
• Can-do attitude.
• High level of attention to detail and accuracy.
• Knowledge of MS Outlook / Word / Excel and CRM as a plus.

Responsibilities

• Maintain calendars for Principals and schedule meetings with clients and staff.
• Proactively add internal meetings and interviews as needed.
• Arrange travel and accommodation, including car and rail bookings.
• Prepare monthly timesheets for each Principal.
• Prepare expense reports.
• Maintain/update client contact database for accuracy.
• Assist Marketing with coordinating customized mailings.
• Prepare letters and proposals using Oliver Wyman formatting.
• Provide coverage for Administrative Assistants to support Principals.
• Provide short-term coverage for partners or principals during EA transitions.
• Provide training and support to new Administrative Assistants.
• Participate in team meetings to improve EA processes and performance.
• Perform other tasks as assigned by Line Manager.

Skills

English (C1–C2)

German (C1–C2)

Client service

Team player

Attention to detail

Tools

MS Outlook

MS Word

MS Excel

CRM

Job description

Oliver Wyman in Warsaw is seeking an Administrative Assistant who speaks fluent English and German to provide remote executive support from our Warsaw Office.

You will manage calendars, travel, timesheets, expense reports, CRM and client and team support, ensuring accuracy and timely communication in a fast-paced international environment.

The role offers a full-time contract with a competitive package and opportunities for mentoring, training and career growth.