Recruitment Officer - Marine HR

Oceanic Catering; Gdynia; On-site; PLN 40,000 - 56,000; Full time

Job summary

Oceanic Catering is seeking an experienced Recruitment Officer to join our team in Gdynia. You will source candidates, manage candidate data, and coordinate interviews and verifications for offshore and leisure roles.

The role requires strong networking and people skills, plus the ability to work efficiently under pressure. You will maintain accurate records, collaborate with planners, and contribute to building a robust talent pool across local and international markets.

Qualifications

• Bachelor’s degree required.
• Significant direct sourcing and networking experience.
• Experience in assessing and selecting talent.
• Strong sense of urgency and ability to switch priorities quickly.
• Excellent interpersonal and communication skills.
• Attention to detail and strong organizational skills.
• Ability to work independently.
• Experience with Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Actively source candidates for recruitment requests using internal DB and approved channels.
• Maintain contact with officers and ratings, including market ones.
• Expand talent pool through networking and advertising.
• Participate in local recruitment events.
• Keep records up-to-date in recruitment systems with verified data.
• Discuss offers with shortlisted candidates.
• Coordinate screening, tests, interviews, and verifications.
• Submit compliant proposals to planners and review status until joined.
• Attend meetings with local recruitment team.
• Escalate urgent cases to Recruitment Manager.
• Collaborate with recruiters from other locations and third-party agencies (Leisure only).
• Record market intelligence on seagoing manpower.
• All hiring activities observing laws and company policies.
• Perform other duties as assigned.

Skills

Direct sourcing & networking

Interpersonal skills

Attention to detail

Organisational skills

Verbal and written communication

Ability to work alone

Sense of urgency

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

KEY RESPONSIBILITIES

• Performs active and passive sourcing of candidates for Recruitment Requests assigned by the local recruitment leadership or respective Global Recruitment Manager – Offshore / Leisure inside an internal recruitment database as well as by utilizing approved channels, tools, platforms, social media, job-boards.
• Maintains contact with Officers and Ratings either left company or pure market ones.
• Expands recruitment database (talent pool) with CVs of interest to V. on a permanent basis through networking, advertising and active sourcing.
• Participates in various local recruitment events aimed at the attraction of candidates, including crew events and school events.
• Ensures all records in recruitment systems and databases are correct and up-to-date, notes in candidates’ profiles are accurate and reflect the verified information about the candidate, including but not limited to availability date, expected wage, attributes (skills and competencies).
• Discusses offers with shortlisted candidates.
• Arranges for recruitment screening, tests, interviews, documents and experience verification, background checks, profile updates as required according to workflow.
• Submits compliant and timely proposals of seafarers to Planners and CMMs and reviews candidate’s status until Joined. In Leisure: submits compliant and timely proposals of seafarers to Planners and Clients and follows through the process until the offer letter is finalized.
• Attends one-to-one and team meetings held by the local recruitment team leadership.
• Deputizes for Senior Recruitment Officer.
• Performs efficiently within the framework of defined KPIs, PIs and productivity ratios.
• Collaborates with recruitment colleagues from other locations, colleagues from other business functions (e.g. Planners, CMMs, CCs, assessors) and third-party agencies (Leisure only) on various operational matters.
• Escalates critical and urgent cases to Recruitment Manager or respective Global Recruitment Manager in Offshore and Leisure.
• Captures and records market intelligence for the local and international seagoing manpower supply marketplace.
• Undertakes all hiring activities observing local employment legislation, international conventions and regulations, V.Group ethics and values, Policies, Processes and Recruitment Strategy.
• Performs other reasonable recruitment related duties assigned by the line manager.

Key performance indicators (as specified in the Annual objective setting)

1. Efficient and timely response to a Recruitment Request.
2. Achieving and where possible exceeding KPIs and other targets.
3. Overall positive feedback from stakeholders.

Qualifications

• Possesses a Bachelor’s degree
• Previous experience of in-house recruitment
• Significant direct sourcing and networking experience
• Experience of assessing and selecting the best possible talent
• Work with a strong sense of urgency; with the ability to switch priorities quickly as required
• Excellent Interpersonal skills
• Attention to detail
• Strong Organisational Skills
• Ability to work alone
• Effective verbal and written communication skills
• Experience with Microsoft Packages (Word, Excel, Power Point)

Additional Experience

• Seagoing experience
• For Leisure: onboard Hotel / Restaurant experience
• Three years of experience in crewing industry as Recruitment Officer
• Strong work ethics
• Adaptability to change
• Ability to work under pressure
• Ability to problem solve