Crew Coordinator

Oceanic Catering; Gdynia; On-site; PLN 61,000 - 95,000; Full time

Job summary

Oceanic Catering is seeking a detail-oriented crew administrator to handle visa processing and pre-joining formalities for joining personnel. The role requires strict document verification, training enrollments, and medical appointments, with ongoing liaison to crew members while on leave or mobilization.

Strong organizational, communication, and interpersonal skills are essential to maintain records, manage deadlines, and support the Crew Cell in daily operations within a Subsea/Offshore

Qualifications

• Candidate must hold at least a vocational diploma or bachelor''s degree.
• Proficient in word processing and spreadsheets.
• Excellent interpersonal and communication skills.
• Strong organisational skills and ability to meet deadlines.

Responsibilities

• Process visa and joining formalities for crew in a timely manner.
• Verify that pre-joining documents are complete and genuine.
• Arrange training enrollments and medical appointment scheduling.
• Maintain accurate records in ShipSure Crewing and upload documents as required.
• Provide administrative assistance to other Crew Cell members.
• Support efficient running of the Crew Office and related tasks.

Skills

Interpersonal skills

Attention to detail

Communication skills

Organisational skills

Education

Vocational Diploma / Short Course Certificate

Bachelor's/College Degree

Tools

Word processing

Spreadsheets

Job description

Job Responsibilities

• Ensures timely processing of visa and other formalities relating to the joining crew.
• Ensures that all the pre joining documents are complete, checked and verified as genuine as per the applicable requirements.
• Responsible for the pre-joining preparation of approved personnel: certification, courses and tests, medical examination appointment.
• Maintains contact with personnel while on leave and during mobilization.
• Responsible for making all Training enrollments
• Maintaining accurate and up to date records in ShipSure Crewing and uploading documents if required.
• Responsible for processing flag state document applications and maintaining control procedures.
• Provides administrative assistance to other members of the Crew Cell
• Performs any other matters as may be required by the Crew Supply Manager in the efficient running of the Office.

Key Qualifications

• Must posses at least a Vocational Diploma / Short Course Certificate, Bachelor's/College Degree from any field
• Good computer operating skills including word processing and spreadsheet experience.
• Excellent interpersonal skills with the ability to engage and interact with people at all levels.
• Keen attention to details
• Excellent communication (oral and written) skills.
• Thorough awareness and good understanding of cultural and diversity issues.
• Good organisational and planning skills.
• Proven ability to work to, and meet, tight deadlines.
• Relevant experience in a similar role preferably in Subsea/Marine/Offshore Construction Industry.