Commissioning Site Assistant (Offshore)

Flex Wind; Szczecin; On-site; PLN 60,000 - 75,000; Full time

Benefits offered by this job

Rotation-based schedule (2/2)

Travel and accommodation arranged

International offshore environment

Job summary

Flex Wind is seeking a Commissioning Site Assistant to support offshore operations from Poland. You will coordinate crew logistics, maintain personnel data, and handle administrative processes on the vessel, working with site teams, vessel operators, and external stakeholders.

The role requires you to have strong MS Office skills, excellent organisation and multitasking abilities, and fluent English. Offshore environment experience is a plus, with travel and accommodation arrangements provided

Qualifications

• Minimum 2 years’ experience in an administrative role.
• Fluent English (spoken and written).
• Strong MS Office skills.
• Good organisational and multitasking abilities.
• Ability to work in a dynamic, offshore environment.
• Strong communication and stakeholder management skills.

Responsibilities

• Coordinate crew changes in cooperation with vessel operators.
• Manage manifests and in-field personnel transfers.
• Create and maintain project resource plans.
• Support personnel welfare onboard and ensure efficient working conditions.
• Liaise with vendors, suppliers, shipping agents, and contractors.
• Organise travel arrangements, including compassionate travel when required.
• Maintain personnel records, certificates, timesheets, and absences.
• Input and manage data in client offshore management systems.
• Support document control (uploading contracts, documentation handling).
• Manage commissioning-related purchases and track costs.
• Coordinate onboarding, visitors, and inductions.
• Support event planning and general site administration.

Skills

MS Office

Organisational skills

Multitasking

Communication

Stakeholder management

English fluency

Tools

ERP SAP

SharePoint

Job description

Overview

Start: ASAP | Rotation: 2/2

As a Commissioning Site Assistant, you will support offshore operations by coordinating crew logistics, maintaining personnel data, and ensuring smooth administrative processes on the vessel. You will work closely with site teams, vessel operators, and external stakeholders.

Responsibilities

• Coordinate crew changes in cooperation with vessel operators
• Manage manifests and in-field personnel transfers
• Create and maintain project resource plans
• Support personnel welfare onboard and ensure efficient working conditions
• Liaise with vendors, suppliers, shipping agents, and contractors
• Organise travel arrangements, including compassionate travel when required
• Maintain personnel records, certificates, timesheets, and absences
• Input and manage data in client offshore management systems
• Support document control (uploading contracts, documentation handling)
• Manage commissioning-related purchases and track costs
• Coordinate onboarding, visitors, and inductions
• Support event planning and general site administration

Requirements

• Minimum 2 years’ experience in an administrative role
• Fluent English (spoken and written)
• Strong MS Office skills
• Good organisational and multitasking abilities
• Ability to work in a dynamic, offshore environment
• Strong communication and stakeholder management skills

Nice to Have

• Experience with ERP systems (e.g. SAP)
• Experience with SharePoint
• Experience in offshore wind or marine projects

Offer

• Work on offshore wind projects in an international environment
• Rotation-based schedule (2/2)
• Opportunity to gain experience in commissioning phase of projects
• Travel and accommodation arranged